Personal Assistant to COO

The Personal Assistant (PA) to the COO will provide comprehensive administrative and organizational support to ensure the smooth functioning of the COO’s office. This role involves managing schedules, coordinating meetings, handling communication, and assisting with the COO’s day-to-day operations. The ideal candidate should possess excellent multitasking skills, attention to detail, and the ability to maintain confidentiality.

Key Responsibilities:

1. Administrative Support
   • Manage and maintain the COO’s calendar, schedule meetings, and appointments.
   • Organize internal and external meetings, including setting agendas, taking minutes, and following up on action items.
   • Handle travel arrangements, including booking flights, accommodation, and preparing itineraries.
2. Communication Management
   • Act as the first point of contact for the COO, managing correspondence (emails, calls, messages) and responding as appropriate.
   • Draft, review, and distribute communications on behalf of the COO.
   • Liaise with internal departments, clients, and stakeholders on behalf of the COO.
3. Project Assistance
   • Assist the COO with key projects by providing research, documentation, and presentation materials.
   • Coordinate project timelines, deliverables, and ensure deadlines are met.
4. Confidentiality & Professionalism
   • Handle sensitive and confidential information with the highest level of discretion.
   • Ensure all documents are properly filed and maintained securely.
5. Task Coordination
   • Prepare reports, presentations, and briefs for the COO as required.
   • Assist in organizing company events, meetings, and conferences.
   • Coordinate with other departments and team members to ensure smooth operational support for the COO.
6. General Support
   • Perform any ad-hoc tasks as requested by the COO.
   • Anticipate the COO’s needs and proactively manage upcoming requirements.

Job Types: Full-time, Permanent

• Health insurance
• Maternity leave
• Opportunities for promotion
• Vision insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus

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PEOPLElogy Group was founded in 2002 with the goal of helping individuals and businesses thrive by encouraging their employees to identify their inner passions, develop their talents, and implement digitalization tools to measure results. The company’s sustainability lies in its unique learning framework of discovery, development, and digitalization. Since its inception 20 years ago, PEOPLElogy Group has developed eight strong brands to facilitate organizations’ embrace of cultural and digital transformation. We are headquartered in Kuala Lumpur and rapidly expanding our business to other Southeast Asian countries.