Personal Assistant | Klang

JOB SUMMARY (Tasks, Responsibilities & Accountabilities)

Manage the day-to-day office tasks of the Chief of Operation and Managing Director. Maintain accurate calendars with an understanding of prioritizing important deliverables. Draft presentations, reports, communications, and documents using Word, Excel, and PowerPoint. Manage travel arrangements, including booking flights and accommodations, ensuring seamless logistics. Welcome and assist guests with a high level of professionalism and courtesy, including handling inbound telephone calls with a polite and helpful demeanor. Perform routine office tasks such as filing, organizing documents, and maintaining office supplies.

Manage the COO and GM's filing system, ensuring proper organization and easy retrieval of documents while maintaining strict confidentiality. Assist in preparing accurate and timely meeting minutes. Maintain the highest level of confidentiality and professionalism in all interactions and tasks.

Highly organized work style with excellent interpersonal skills. An energetic personality with a can-do attitude. Extraordinary ability to multitask and organizational planning skills. Highly accountable with excellent professional work ethics and high-level integrity. Preferred a self-initiative and adaptable personality.

JOB SPECIFICATIONS

(a) Education/Academic Achievements

• Possess Diploma, Advanced Diploma, Bachelor's Degree in Business Studies / Administrative / Management / Human Resource or equivalent.

(b) Experiences

• Minimum 1 year of experience in Administrative or equivalent.

(c) Communications

• Excellent communication and presentation skills in English and Bahasa Malaysia, both written and spoken.
• Ability to communicate effectively in Mandarin or proficiency in foreign language(s) would be an added advantage.
• Possess good team building and interpersonal skills and able to work well with people at all levels.

(d) IT Knowledge

• Computer literate (Microsoft Office).

Summary of role requirements:

• Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
  • Saturday: Morning, Afternoon
  • Sunday: Morning, Afternoon
• 1 year of relevant work experience required for this role.
• Working rights required for this role.
• Expected start date for role: 01 May 2024.
• Expected salary: RM2,000 per month.

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