Personal Assistant (Director) / Immediate Hiring

Personal Assistant (Director) / Immediate Hiring

• Managing Director’s schedule by scheduling and coordinating appointments, meetings, and travel arrangements.
• Acting as a primary point of contact between Director and internal/external stakeholders. This may involve screening phone calls, responding to emails on behalf of Director, and drafting correspondence.
• Organizing and preparing materials for meetings, including agendas, presentations, and documents. Taking meeting minutes and following up on action items may be required.
• Handling all aspects of Director’s travel arrangements, including booking flights, accommodations, transportation, and preparing travel itineraries.
• Managing and organizing documents, files, and other information relevant to Director’s work.
• Prioritizing tasks and deadlines to ensure that important matters are addressed in a timely manner.
• Maintaining strict confidentiality regarding sensitive information and discussions, both within the organization and with external parties.
• Planning and coordinating corporate events, conferences, and other special occasions involving Director.
• Handling Director’s expenses and processing reimbursement.
• Coordinating medical appointments, health check-ups, and other personal appointments.
• Managing urgent requests outside of regular work hours, such as emergency situations, last-minute travel changes, critical business decisions, media inquiries, personal matters, and legal or regulatory issues.
• Handling various ad-hoc tasks and projects as assigned by the Director, which may include personal tasks or projects unrelated to work.

Requirements:

• Bachelor's degree in Business Administration, Management, or related field preferred.
• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-suite Executives.
• Maintain strict confidentiality of sensitive information and schedules, adhering to company policies and regulations.
• Demonstrate flexibility to changing priorities, deadlines, and work environments, adjusting approach as needed to meet evolving needs.
• Possess excellent time management skills, able to efficiently prioritize tasks and meet deadlines while maintaining a high level of accuracy and attention to detail.
• Exhibit strong problem-solving skills, able to anticipate potential issues and proactively seek solutions to overcome obstacles.
• Possess strong networking skills, able to build and maintain relationships with key contacts, both internally and externally, to facilitate successful arrangements and collaborations.
• Stay updated on new software applications and technology platforms to support evolving business needs.
• Excellent communication skills in English, Malay, and Mandarin, with proficiency in additional languages being advantageous.