Personal Assistant

Job Summary:

• Looking for candidates available to work:
• Monday: Afternoon, Morning, Evening
• Tuesday: Afternoon, Morning, Evening
• Wednesday: Afternoon, Morning, Evening
• Thursday: Afternoon, Morning, Evening
• Friday: Afternoon, Morning, Evening
• 2-3 years of relevant work experience required for this role
• Working rights required for this role
• Expected salary: RM3,000 per month
• Immediate start available

Personal Assistant to Managing Partner

Job Type: Full Time

Education Level: Bachelor’s Degree

Working Experience (Min): 2 years

Working Hours: 9:00 AM - 5:00 PM (5 days per week)

Salary: ≧ MYR 3,000.00/mth

Benefits: Flexible Working Hours, EPF & Socso, Annual Leave, Bonus, Career Progression / Advancement

Location: Kuala Lumpur, Malaysia

Job Scope / Responsibilities:

We are seeking a highly organized and proactive Personal Assistant (PA) to the Managing Partner of a leading accounting firm. The ideal candidate will provide executive-level support, ensuring seamless daily operations, efficient time management, and effective communication for the Managing Partner. This role requires exceptional attention to detail, confidentiality, and the ability to multitask in a fast-paced professional environment.

Key Responsibilities:

1. Executive Support & Calendar Management: Manage the Managing Partner’s calendar, schedule appointments, and coordinate meetings. Arrange internal and external meetings, including preparing agendas and minutes. Screen and prioritize emails, calls, and correspondence on behalf of the Managing Partner.
2. Administrative & Office Management: Handle confidential documents, reports, and presentations. Organize travel arrangements, including flights, accommodation, and itineraries. Maintain filing systems, records, and databases with high accuracy.
3. Client & Stakeholder Communication: Serve as the primary point of contact between the Managing Partner and clients, staff, and external parties. Draft correspondence, memos, and reports as required. Assist in preparing proposals, presentations, and meeting materials.
4. Project & Task Coordination: Assist in tracking deadlines, deliverables, and action items for ongoing projects. Conduct research and prepare briefing materials for meetings. Support in business development initiatives, client follow-ups, and event coordination.
5. Finance & Compliance Assistance: Process expense claims, invoices, and reimbursements. Assist with basic financial reporting and compliance documentation. Liaise with internal teams to ensure smooth workflow and adherence to deadlines.

Requirements:

Education: Diploma/Degree in Business Administration, Accounting, Finance, or a related field.

Experience: Minimum 3-5 years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably in an accounting, finance, or professional services firm.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with accounting or CRM software is an advantage.

Soft Skills: Excellent organizational, communication, and problem-solving skills. Strong ability to handle confidential information with discretion.

Languages: Proficiency in English and [other relevant languages].

Other Attributes: High level of professionalism, proactive mindset, and ability to work independently under minimal supervision.

Benefits: Competitive salary & performance-based incentives. Professional development & training opportunities. Exposure to high-level business operations and client engagements. Dynamic and supportive work environment.

If you are a detail-oriented professional with a passion for executive support in a corporate setting, we invite you to apply and be part of our growing team.