Personal Assistant

• Manage Chief Executive Officer’s (CEO) personal and professional duties such as Calendar Management, Meeting Coordination, Correspondences, Emails, Travel arrangements, etc.
• Responsible for overall aspects of administrative functions of the Director’s office to ensure smooth running of daily operations, procurements, flight booking, hotel accommodation arrangement, company events, restaurant booking arrangement, etc.
• Serve as the primary point of contact for internal and external stakeholders including senior management, screening and managing correspondence. Draft, review, and edit emails, reports, presentations, and other documents on behalf of the CEO if required.
• Build and maintain positive relationships with internal teams, external partners, clients, and other stakeholders. Serve as a liaison between the CEO and various departments to facilitate communication and collaboration.
• Provide general administrative support to the CEO, including managing expenses, processing invoices, and maintaining accurate records. Handle confidential information with discretion and professionalism.
• Assist with special projects and initiatives as assigned by the CEO. Conduct research, gather data, and prepare reports to support decision-making and strategic planning.
• Maintain a proper and systematic filing & work system and ensure effective document control for easy access and retrieval if required.
• Accountable to follow through all matters requiring execution of action plans and ensuring the team achieves tasks’ deadlines.
• Undertake special assignments, ad-hoc functions, and related duties assigned by the management.
• Remind the CEO of important tasks and deadlines.

Qualification

• Bachelor's degree in Business Administration, Management, or related field preferred.
• Proven experience as an executive assistant, personal assistant, or similar role supporting C-level executives.
• Exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Discretion and confidentiality in handling sensitive information and dealing with confidential matters.
• Ability to work independently with minimal supervision and adapt to changing priorities in a dynamic environment.

Skill

• Teamwork
• Integrity
• Multitasking
• Time Management

How do your skills match this job?

Your application will include the following questions:

• Which of the following types of qualifications do you have?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Personal Assistant?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?
• How many years of business management experience do you have?
• Which of the following languages are you fluent in?