People & Culture - HR Executive / Senior Executive

People & Culture - HR Executive / Senior Executive

Position: People & Culture - HR Executive / Senior Executive

Department: Administration

Reporting Head: Head of Department/ Principal/ Director

Stellaire International strives to create an openness, love for learning and empowering community that promotes trust, kindness and innovation with our learners, parents, peers and stakeholders.

We believe that today, everyone can be a leader in their own way. We prepare Stellairians for life, with the soft skills that enable our students to adapt to any challenges they will face in the future. We welcome passionate and committed educators and administrators to join our team and advocate for the leaders of tomorrow.

The Role

You will be responsible for providing administrative services covering the full range of employee lifecycle activities and will support the continual improvement of administrative processes and systems.

Job Descriptions

The People & Culture Executive is responsible for the day-to-day human resources activities within the school, focusing on building a collaborative and inclusive work culture. This role encompasses a broad range of HR functions, including administrative recruitment, employee relations, staff professional & development, and compliance with labour regulations.

Roles and Responsibilities

• Handle weekly staff attendance and monthly reports with HR system and fingerprints attendance record.
• End-to-end coordination of recruitment assignments, including administering and administration of all in and outsourced services of the employee and activities throughout the life-cycle of a recruitment, onboarding, incl. assisting in tax and labour law.
• Assist the senior leadership in scheduling all training and development related activities.
• Prepare employment contracts and corresponding compensation packages.
• Handle employee claims, welfare, benefits and salary compensation review and process.
• Review, update and maintain proper filing, recording and data entry for employee’s personal data and documentations.
• Review, update and maintain proper insurance and medical policy, handbooks, compensation & benefits, appraisal and employee related documentations.
• Supervise and support the executives / assistants on any HR related matters.
• Handles all work passes related matters such as application, renewal and issuance.
• Work closely with the Head of Employee Relations/ Principal in supporting all admin and academic staff disciplinary cases, counselling and domestic inquiry, etc.
• Liaise with Finance in vendors verifications.
• To perform any other duties as assigned by the management, stakeholders and line manager.

Qualifications and Skills Requirements

• A relevant degree in Human Resource Management, Business Management, or Finance Management.
• At least 5 years of relevant HR experience.
• Knowledge of Malaysia employment act and HR-related government regulatory act.
• Possess good IT skills and knowledge (E.g. Google doc, slides, sheet, Microsoft MS office applications - v-lookup, mail merge, powerpoint and etc).
• Proficient in HR system such as HR Zoho People system, G-Suite will be an added advantage.
• Analyses data and statistics for trends and patterns with attention to payroll, recruitment, hiring practices, motivation, turnover, and compliance with employment laws and regulations.

Stellaire International is committed to the safety and wellbeing of our children and families. We are committed to protect our learners from maltreatment by any person or persons who come in contact with them in any environment.

Whilst every effort has been made to explain the main duties and responsibilities, the role may be revised from time to time.