Operations Administrator

Job Summary:

• Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
• 2-3 years of relevant work experience required for this role
• Working rights required for this role
• Expected salary: $2,500 per month
• Immediate start available

Key Responsibilities:

• Office and Warehouse Setup: Assist in the establishment of the new office and warehouse, including organizing workspace, procuring necessary supplies, and ensuring all equipment is operational.

• General Administrative Support: Handle office tasks such as answering phone calls, responding to emails, and managing correspondence.

• Documentation Management: Maintain and organize both digital and physical files, ensuring all documentation is accessible and up-to-date.

• Business Registration Support: Assist in the preparation and submission of documentation required for business registration with relevant authorities.

• Customer Communication: Communicate with customers to collect necessary documentation for SEDA and TNB applications, clearly explaining document requirements and deadlines.

• Document Accuracy: Ensure the accuracy and completeness of collected documents, including property deeds, identification, utility bills, and any additional materials required for regulatory applications.

• Application Coordination: Coordinate with internal teams and external agencies to track application progress, ensuring compliance with all requirements.

• Meter Change Tracking: Monitor the progress of TNB meter change applications, maintaining regular follow-ups with TNB representatives to expedite the process.

• Project Updates: Regularly update project and sales teams on the status of meter change applications to ensure smooth project timelines.

• Team Support: Provide administrative support to team members, including handling travel arrangements and meeting logistics.

Qualifications:

• Diploma or degree in Business Administration, Accounting, or a related field is preferred.

• More than 2 years working experience in an administrative or business support role.

• Proficient in Microsoft Office Suite; familiarity with Adobe Illustrator, PVsyst, and AutoCAD is a plus.

• Good command in English, Bahasa Malaysia, and Mandarin will be an advantage.

• Good interpersonal skills, problem-solving skills, good customer service, self-motivated, goal-oriented, and result-driven.

• Possessing own transport is preferred and willing to travel within the base area as and when required.