Operation Executive cum Admin Executive with Purchasing or Logistics Experience

Operation Executive cum Admin Executive with Purchasing or Logistics Experience

Job Scope/ Key Responsibilities:
- Provide administrative support to the Operation Department by handling various administrative tasks such as data entry, filing, and correspondence management.
- Maintain and update databases, and issue proforma invoices, invoices, and delivery orders accurately and efficiently.
- Handle incoming calls and emails, responding promptly and professionally.
- Collaborate with team members to ensure smooth operations and effective communication within the department.
- Assist in the purchasing and logistics, including order tracking, inventory management, and supplier coordination.
- Ensure timely delivery of products and manage any logistics-related issues.
- Assist in generating reports and other documentation related to operations and logistics activities.
- Handle administrative support tasks for the team, ensuring smooth coordination between different departments.

Qualifications:
- Diploma or Degree holder is a must, additional qualifications as an administrative assistant or secretary will be a plus.
- Proven experience as an administrative assistant, operations executive, or similar role with experience in purchasing or logistics.
- Proficiency in MS Office (Word, Excel, PowerPoint) and other office management software.
- Excellent organizational and multitasking skills with strong attention to detail.
- Strong written and verbal communication skills in English. Added advantage if fluent in Chinese speaking.
- Ability to handle sensitive information with confidentiality.
- Positive attitude and proactive problem-solving skills.