Officer - Office Management

Despatch Documentation and Payment Handling

• Manage the despatch of documents, including submission, collection, and tracking of paperwork to/from external parties.
• Process payments related to despatch services, ensuring timely invoicing, receipts, and payment processing.
• Liaise with relevant authorities for document submissions and ensure compliance with legal requirements.

Office Supplies and Consumables Inventory Management

• Oversee the inventory of office supplies and consumables, ensuring sufficient stock for smooth office operations.
• Conduct regular stock audits and place orders as needed to maintain inventory levels.

Staff Accommodation and Utility Management (Sunway Villa)

• Coordinate staff accommodation assignments and manage any accommodation-related concerns.
• Monitor and manage utility bills for staff accommodations, ensuring timely payments and avoiding service interruptions.

Courier/Postage Management and Office License Renewal Support

• Oversee the office courier and postage services, ensuring accurate dispatching and billing.
• Support the renewal of office licenses, maintaining reminders for upcoming renewals and assisting with necessary documentation.

Required Knowledge, Skills, and Abilities

• At least 2-3 years of experience in office administration, logistics, or a related role. Experience in despatch operations is highly advantageous. Candidates with experience in managing rental and maintenance matters for staff accommodations are preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Good communication skills, both written and verbal, with the ability to liaise effectively with external authorities and internal staff.
• Basic knowledge in MS Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and a proactive approach to problem-solving.
• Ability to maintain confidentiality and handle sensitive information.
• A valid motorcycle license and motorbike are an advantage, as the role involves handling dispatch-related tasks.
• Must be open to a 6-month contract, with the possibility of renewal and potential for permanent employment based on performance.