Office Administrator (Facilities Management Specialist)

Office Administrator (Facilities Management Specialist)

About the role

We are seeking an experienced Office Administrator (Facilities Management Specialist) to join our dynamic team at UST Global (M) Sdn Bhd in Cyberjaya, Selangor. In this full-time role, you will be responsible for overseeing the day-to-day operations of our office, ensuring a seamless and efficient work environment for our employees.

What you'll be doing

1. Maintenance of administration and facility to UST standard
2. Daily facility checks and maintaining the checklist. Any maintenance works needs to be done during the weekend
3. Seat allocation and tracker maintenance
4. Enabling access card for the new joiners and issuing ID card
5. Update access card details in Orion
6. Security registers to be checked on a daily basis
7. Physical Security & Safety
8. Cargologistics, Assets and Stores Management
9. Issuance of Access card / ID card for associates
10. Agreements & Rate Contract
11. Seat Allocation
12. Facility Management/Building Maintenance/ House Keeping
13. Purchase related to REFM
14. Electricity Maintenance
15. Annual Maintenance Contracts
16. Mobile Phone and Data cards
17. Transportation
18. Postal & Courier
19. General Administration
20. Complete REFM Operation Monitoring
21. Stationary issuance and maintenance
22. Electricity usage monitoring and save cost and energy
23. Checking the CCTV and ensure it is working throughout
24. Capture facility related expenses and maintain MIS
25. Vendor management – on time payment, service monitor
26. PR and PO process to be maintained
27. Weekly update / report

What we're looking for

1. Has at least 2 years of related working experience in facility management and willing to take more responsibilities
2. Analytical skills: Able to look at a lot of different information and make decisions based on needs and budget concerns
3. Communication skills: Able to speak with the employees, and work with the management to make sure the job gets done. Able to clearly explain what needs to be done will be necessary
4. Attention to detail: Quality control. Ensure cleaning, upkeep and safety standards are maintained, or efficiencies are discovered.
5. Leadership skills: Able to motivate and coordinate employees, as well as deal with any disciplinary issues that may come up.
6. Must have experience in Admin/Facility Management, Asset Management, Corporate Services.
7. Familiarity with facilities management practices and relevant regulations

What we offer

At UST Global (M) Sdn Bhd, we are committed to providing a rewarding and supportive work environment for our employees. We offer competitive remuneration, opportunities for professional development, and a range of benefits to support your overall well-being. Join our team and be a part of an organization that values innovation, collaboration, and a healthy work-life balance.

About us

UST Global (M) Sdn Bhd is a leading provider of digital transformation solutions, serving clients across various industries. With a global presence and a focus on innovation, we are committed to helping our clients achieve their business goals through cutting-edge technology and a talented team of professionals.

Apply now for this exciting opportunity to become our Office Administrator (Facilities Management Specialist).