Office Administrator, F&B Kitchen

Job Purpose

Provide administrative support to Head of Dept (HOD). The Office Administrator (OA) reports to HOD and is the administrative contact point for the Dept with other department's OAs. The OA monitors all staffing matters (leave, travel, expenses, appraisal and training etc), monitors on a day to day basis the budgets related to administrative expenses and office related activities. OA also ensures that all processes are in accordance with company policies and SOP.

Job Responsibilities:

• Provide support to the respective HOD in office management related matters including maintaining the appointment diary for HOD and for the recurrent departmental meetings, including the appraisal & training process, monitoring with a time management system.
• Prepare and update the organization charts, liaise with HR Department on staff attendance, leave administration, updating of staff information, arranging for travel warrants and travel arrangements, and other relevant follow up on HR matters.
• Maintain departmental records including standard letters and document templates including company vital documents.
• Responsible for maintaining and securing all required business licenses, permits, and approvals from the issuance bodies.
• Ensure adequate availability of workstations, office supplies/stationeries, and equipment such as computers, telephones, photocopier machines, etc. for the Department.
• Ensure overall good housekeeping practices for the office area.
• Ensure effective and systematic filing systems for both hard and electronic files keeping the organization record current.
• Attend to all incoming communications for the Centre, ensuring they are accepted/acknowledged/sorted and routed to the appropriate person promptly.
• Distribute company's circulars/information to all staff in the Dept.
• Responsible for purchasing and recording all printing, stationery items, and fixed assets i.e., computer/laptop via capex requisition.
• Responsible for organizing organization periodical meetings including minute taking as appropriate and staff events, i.e., staff gatherings.
• Assist HOD in typing official organization reports such as Monthly Departmental Report and special project reports as assigned.
• Attend specialized training available to OA as appropriate.

Requirements:

• Passion for the F&B industry and kitchen operations.
• Experience in planning, procurement, and order management systems.
• Basic knowledge of ISO standards related to food safety.
• Strong organizational and multitasking skills.
• Familiarity with supplier coordination and cost control.

Benefits:

• Attractive remuneration package.
• Performance Bonus & Yearly Increment.
• Staff Meal.
• Free Parking.
• Medical Coverage including Dependents (Outpatient, Dental, Optical, Maternity, Hospitalization).
• Insurance (Group Term Life & Group Personal Accident).
• Extra EPF Employer Contribution.
• Annual Leave, Medical Leave, Compassionate Leave, Study Leave, etc.