Office Administrator

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Responsibilities

1. Support the Department's respective Head(s) in office management-related matters.
2. Prepare and update the Department's organisation charts, liaise with HR Department on staff attendance, leave administration, updating of staff information, arranging for travel warrants and travel arrangements, and other relevant follow-up on HR matters.
3. Ensure adequate availability of workstations, office supplies/stationeries, and equipment such as computers, telephones, photocopier machines, etc. for the Department.
4. Ensure overall good housekeeping practices for the Department.
5. Ensure effective filing systems for the Department.
6. Attend to all incoming telephone calls for the Heads of Department and update them accordingly.
7. Distribute the company’s circulars/information to all staff in the Department.
8. Responsible for purchasing and recording all printing, stationery items, and fixed assets, i.e., computer/laptop via capex requisition.

Qualifications

1. Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
2. Excellent written and verbal communication skills
3. Ability to multi-task, organize, and prioritize work