Office Administrator

PLAY, GROW and WIN

To be a part of Virtuos means to be a creator.

At Virtuos, we harness the latest technologies to make games better and more immersive than ever before. That is why we pride ourselves in constantly pushing the boundaries of possibility since our founding in 2004.

Virtuosi is a team of experts – people who have come together to share their mutual passion for making and playing games. People with the same enthusiasm for exploring new ideas and the constant drive to excel in their field. People who believe in earning success through dedication.

At Virtuos, we are at the forefront of gaming, creating exciting new experiences daily. Join us to Play, Grow and Win – together.

About The Position

Virtuos is always working on more and bigger exciting projects. With great projects come great responsibility, and our production team needs an exceptional individual to show the direction. The Office Administrator will oversee all aspects of office management, including maintenance, supplies, and vendor relations, ensuring smooth daily operations. The incumbent provides comprehensive administrative support, encompassing scheduling, travel arrangements, and document preparation, while maintaining filing systems. Additionally, assisting in HR functions such as recruitment, onboarding, and record-keeping, as well as finance-related tasks including invoice processing and expense tracking. Event coordination duties, such as planning and logistics for company events, will also fall within the Incumbent's responsibilities.

Responsibilities

General Office Management:

1. Oversee daily office operations, including maintenance, supplies, and cleanliness.
2. Manage office facilities and equipment, ensuring they are well-maintained and functioning properly.
3. Act as the primary point of contact for external vendors and service providers.
4. Handle office licensing renewals with the authorities.

Administrative Support:

1. Provide administrative assistance to various departments, including scheduling meetings, booking travel arrangements, preparing documents and presentations.
2. Assist in the preparation and distribution of internal communications.
3. Maintain electronic and hard copy filing systems.
4. Provide administrative support as needed, including handling ad hoc requests to ensure seamless office operations.

Human Resources Support:

1. Assist with the recruitment candidate interview setup when necessary.
2. Support employee onboarding and offboarding processes.

Finance And Procurement Support:

1. Assist with invoice processing, expense tracking, and purchase orders.
2. Liaise with finance department to ensure timely payment of bills and invoices.
3. Maintain accurate records of office expenditures.

Event Coordination:

1. Assist in the planning and coordination of company events, such as meetings, conferences, and team-building activities.
2. Arrange logistics, catering, and other event-related services as needed.

Qualifications:

1. Bachelor's degree in business administration, office management, or a related field.
2. Proven experience as an office administrator, office assistant, or similar role.
3. Excellent organizational and time management skills.
4. Strong attention to detail and problem-solving abilities.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Excellent communication and interpersonal skills.
7. Ability to multitask and prioritize tasks effectively.
8. Experience with HR and finance administration is a plus.
9. Familiarity with office equipment and procedures.
10. Ability to maintain confidentiality and handle sensitive information with discretion.