Office Administrator

Join Archetype

At Archetype, you help clients think bigger, go further, and achieve more. With over 40 years of experience and 21 offices worldwide, you join a team of 650+ creative individuals turning ambitions into success.

Our people are the heart of our achievements. Whether you're starting out or a seasoned pro, if you take pride in your work and have bold ambitions, Archetype might be the place for you.

You are a creative thinker, problem solver, and storyteller. You thrive in a high-standard environment, where curiosity is encouraged, ambition celebrated, and kindness valued. As a self-motivated storyteller, you break new ground with strategic, creative campaigns.

We are committed to diversity, equity, and inclusion. Your unique ideas and perspectives help us do our best work and make a difference in the world.

About You

We are looking for an enthusiastic and seasoned office professional to join our team as an Office Administrator in our KL office. You will play a critical role in ensuring the smooth day-to-day operations during the 5 months maternity cover. You are comfortable operating with minimal supervision and familiar with a variety of administrative practices, and procedures.

What You Do

1. In charge of maintenance, mailing, shipping, supplies, equipment, bills, and errands for the office.
2. Assist the Managing Consultant in operational expense and any other support.
3. Organize and schedule meetings and appointments for management when necessary.
4. Organize office operations and procedures, coordinate with the Tech Team on all office equipment.
5. Ensure filing systems are maintained and current as well as monitor procedures for record-keeping. Ensuring staff data is accurate and updated.
6. Monitor and maintain office supplies inventory.
7. Maintain centralized, accessible, contact information for all facilities vendors and other service providers.
8. Resolve general office space or building issues such as plumbing or HVAC problems. Act as the primary communications interface between the property management company and employees.
9. Facilitate onboarding of new employees, preparing welcome packs, and creating access for new employees.
10. Monitor the office (including the kitchen, reception area and restrooms) to ensure it is neat and clean.
11. Arrange & maintain preferred vendor contacts with hotels, car services, travel agents and other travel providers. Make travel arrangements on the behalf of clients, candidates or other visitors as requested in line with travel and expense budgets and procedures.
12. Research venues, transportation, accommodations, and menus based on overall meeting requirements. Facilitate communications between the venue and all participants to ensure a successful meeting experience.
13. Handle and advise on general health & safety day to day matters including keeping the office up to code. Ensure that annual risk assessments for: fire, general office, are carried out and records kept by an H&S competent person.
14. Assist with employee engagement and culture building initiatives throughout the year.
15. Any additional tasks as deemed necessary for operational effectiveness of the office.

Why Choose Archetype

• Opportunity to work with colleagues from 21 offices worldwide, gaining diverse perspectives and experiences. Part of an organization that prioritizes diversity, equity, and inclusion, ensuring a welcoming and inclusive workplace for all.
• A team that values curiosity, ambition, and kindness, fostering a supportive and inspiring work environment.