Office Admin Executive

The Office Manager/Administrator is responsible for ensuring the smooth and efficient operation of office administration at the manufacturing plant. This role oversees office management, security coordination, guest management, and administrative support for safety and human resource functions. The individual will manage incoming resources, prepare security access, and ensure all administrative aspects align with business operations and compliance requirements.

Job responsibilities:

• Oversee daily office operations to ensure a well-organized and efficient work environment.
• Manage office supplies, equipment, and inventory to support business needs.
• Handle incoming and outgoing correspondence, documentation, and reporting.
• Manage guest registration, access approvals, and visitor coordination.
• Liaise with security personnel to ensure plant security compliance.
• Oversee security pass issuance and access card management for employees and visitors.
• Coordinate with the Environmental, Health, and Safety (EHS) team to ensure compliance with workplace safety regulations.
• Assist in preparing safety documents, reports, and safety awareness initiatives.
• Support audits and inspections related to safety and compliance.
• Assist HR in employee onboarding, including security access, uniform issuance, and ID card preparation.
• Coordinate training schedules, meetings, and HR-related events. Ensure training rooms are kept clean and managed well.
• Manage issuance of security passes and uniforms for employees and contractors.
• Maintain accurate records of issued items and ensure timely replacements.
• Work with procurement to manage stock levels of uniforms and safety gear.
• Support on employee engagement activities, handle travel arrangements, and prepare necessary documentation.
• Support internal communication efforts to enhance employee engagement.
• Ensure compliance with company policies and procedures.

Job Qualifications:

• Possesses a minimum diploma or equivalent; additional education or certification in office administration is a plus.
• Proven experience in an administrative role, preferably as an office administrator or similar position for at least 2 years.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in all aspects of work.
• Proficient computer skills, including experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Business Apps (Docs, Sheets, Slides).
• Strong communication skills, both verbal and written.
• Ability to work independently and collaboratively as part of a team.
• Professional and friendly demeanor, with excellent customer service skills.
• Discretion and confidentiality in handling sensitive information.
• Flexibility to adapt to changing priorities and work under pressure.