MY - Office Administrator

About Us

Zoho Corporation is a leading technology company with over 15,000 employees worldwide and customers in over 180 countries. With more than 100 million business users around the globe, Zoho is excited to drive innovation in every aspect of business software and is now looking for the right candidate to join our team.

If you are interested in being associated with a global leader in cloud and business solutions that adheres to information security and privacy best practices, please read on.

Responsibilities

1. Involved in the setup and maintenance of office premises in Malaysia.
2. Assist in the procurement of office supplies.
3. Select vendors and manage service contracts and renewals.
4. Perform general office administrative tasks, including handling phone calls, vendor coordination (e.g., for pantry setup), and addressing queries from prospects and customers.
5. Manage visitors, including answering incoming calls, handling mail/courier services, and arranging meeting rooms.
6. Carry out basic accounting and admin-related tasks such as filing and mail handling.
7. Provide support for pantry services and ensure the general upkeep of the office.
8. Maintain comprehensive and accurate corporate records, documents, and reports.
9. Organize meetings, including scheduling and sending reminders.
10. Perform other ad-hoc duties as assigned by management.

Requirements

1. Diploma/Degree in any discipline.
2. 5+ years of administrative assistant experience.
3. Good verbal and written communication skills.
4. Fluent in the local language.
5. Strong organizational and interpersonal skills.
6. Good communication and computer skills.
7. Familiar with spreadsheets, MS Office, and basic accounting.