Medior HR Administrator (Regional)

Where you’ll work:
Every day, publishers, and brands around the world work with WoodWing products to create magazines, newspapers, and other content, online, in-app, and in print. At WoodWing, you will help build the future of content production, in an organization with little hierarchy and lots of freedom to develop your own skills.

About your role:

This is a regional role based in our Shared Services Centre (SSC) in Malaysia which is responsible for all HR administration for our Netherlands Headquarters. As a Medior HR Administrator, you will play a key role in managing various HR functions, including payroll processing, and supporting the HR department's strategic initiatives. You will be responsible for overseeing day-to-day HR operations, providing guidance to junior staff, ensuring compliance with HR policies and regulations, and serving as a key link between the SSC and the HR team in the Netherlands.

As part of this role, you will be required to work in shifts that align more closely with Dutch business hours to ensure better support and communication with our Netherlands-based teams.

Responsibilities:

• Ensure that all HR administration for the Netherlands is handled accurately and efficiently from the SSC in Malaysia.
• Manage the onboarding and offboarding processes for employees based in the Netherlands, including contract preparation, digital file setup, and onboarding planning.
• Collaborate with the HR team in the Netherlands to ensure seamless coordination and communication.
• Handle requests for leave, sick leave, and recovery notifications, ensuring compliance with company policies and local regulations.
• Draft and manage employment agreements, contracts, and other HR-related documentation.
• Oversee HR inbox management and ensure timely responses to employee inquiries.
• Assist with administrative tasks related to HR operations, such as maintaining employee records, updating databases, and generating reports.
• Manage the end-to-end payroll process, including but not limited to, processing payroll, calculating overtime, bonuses, and deductions, and ensuring accurate and timely payment to employees.
• Administer employee benefits programs such as employee’s health insurance.
• Provide support to employees regarding HR-related inquiries and issues.
• Support recruitment processes by assisting with job postings, candidate processing, interview scheduling, and job offer preparation.
• Ensure that employment and working conditions comply with Dutch labor law and internal policies.

Minimum Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience working in a shared services setting is highly preferred.
• Proven experience in HR administration or a similar role, preferably in an international setting.
• Excellent communication and interpersonal skills.
• Proficiency in English and Dutch language will be an added advantage.
• Proactive approach in reaching out to the Global HR team and ensuring effective communication with regional colleagues.
• Strong attention to detail and organizational abilities.
• Proficiency in MS Office and HRIS systems.
• Ability to work independently and remotely, while maintaining effective communication with the team.
• Demonstrated cultural awareness and ability to work effectively in a multicultural environment.
• Knowledge of Dutch labor laws and HR practices is strongly preferred.
• Experience in managing and reporting shared services KPIs, such as turnaround time and process accuracy.
• Experience in supporting HR-related change management initiatives.
• Familiarity with HRIS platforms such as Nmbrs or similar systems is preferred.
• Strong analytical skills with the ability to interpret HR data and provide actionable insights.
• Proven ability to manage or support HR-related projects, including system implementations.