Manager, General Affairs and Office

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Responsibilities:

• Control employee attendance based on their respective operational working hours.
• Provide counseling to employees who make mistakes or violate company regulations.
• Submit Show Cause Letters and/or Warning Letters for employees who commit work violations after coordination with HR.
• Prepare reports on foreign workers who will continue their contracts, undergo FOMEMA tests, or be repatriated, in coordination with HR.
• Monitor fan control reports and cage security managed by on-duty security guards.
• Collect and summarize overtime reports for submission to superiors.
• Prepare summary reports on warehouse stock usage and develop purchasing plans based on the approved budget.
• Coordinate payments to third parties, including local Regional Assembly fees, electricity bills, water bills, tax payments, and other company-related expenses.
• Assist employees with banking and immigration matters.

External Relations:

• Contact and coordinate with local government agencies to ensure compliance and avoid penalties.
• Maintain good relations with the village head and local authorities.
• Provide incident reports to relevant parties if any cases arise at the farms and hatchery, after coordinating with superiors and HR.

Production Support:

• Manage the procurement of poultry-related goods, including spare parts for the production team.
• Arrange the purchase of food for the canteen.
• Oversee the delivery of goods from suppliers to farms and hatchery.
• Develop and implement a maintenance schedule for generators, cables, and all electricity-related equipment, including TNB connections.
• Identify potential buyers for culling chickens, sexing chickens, old chickens, non-hatching eggs, DOC cull, manure, and scrap.
• Organize sales schedules for the above items based on management decisions.
• Prepare sales summaries, including quantities and total revenue received, subject to management approval.
• Ensure timely transfer of all sales proceeds to the finance team.

Safety:

• Coordinate with the safety team to report any incidents at the farms and hatchery.
• Prepare monthly safety reports.
• Manage hazardous waste disposal in collaboration with the safety team.

Driver Management:

• Supervise and coordinate driver tasks, including:
  • Managing transportation for company guests.
  • Transporting foreign workers to health clinics for FOMEMA tests.
  • Assisting foreign workers with passport renewals at embassies.
  • Coordinating trips to immigration offices for work permit processing.
  • Overseeing deliveries of goods from suppliers to farms and hatchery.
  • Arranging employee transportation to government agencies when required.

Cleaner Management:

• Assign and oversee cleaning duties, including office maintenance and other ad-hoc tasks.

Other Duties:

• Perform any other lawful tasks assigned by the company, as appropriate.

Qualifications & Requirements:

• Education: Diploma or Bachelor's Degree in Business Administration, Management, Human Resources, Agriculture, or a related field.
• Experience: Minimum 5 years of experience in general affairs, administration, or related roles, preferably in the poultry or agriculture industry.
• Skills:
  • Strong leadership and management skills.
  • Excellent coordination and communication abilities.
  • Knowledge of local regulations and compliance requirements.
  • Ability to multitask and manage multiple responsibilities efficiently.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and administrative tools.
• Other Requirements:
  • Willing to work on-site at farm and hatchery locations.
  • Possess a valid driving license and be willing to travel for work-related matters.

Application Questions:

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following languages are you fluent in?
• Are you willing to undergo a pre-employment background check?
• How much notice are you required to give your current employer?
• Do you possess or have access to your own transportation?
• Are you available to live on-site for the duration of this role?