LEGAL & CORPORATE AFFAIRS MANAGER

• To protect the legal interests of the Company and the Group.
• To ensure the President and senior management are kept aware of the legal position of the company in all its dealings at all times.
• To identify areas that need improvement, or where Legal may play a bigger role towards building a strong legal system for the company.

Duties / Responsibilities:

• Review, comment and discuss with Management on Franchise Agreements, Lease/Tenancy Agreements and various operational agreements with a view to protect the interest of the Company.
• Communicate and negotiate agreements alongside the Chief Operating Officer (COO) when required and with the approval of the management.
• Handle and manage the Company’s leases/tenancies for the various brands and outlets including but not limited to compliance of each legal agreement with the respective authorities.
• Handle and manage the registrations and renewals of the Company’s logos, trademarks, franchises, licenses and duty-free licenses.
• Review and draft the Company’s various operational agreements, supplier’s contracts, marketing tie-ins with banks etc., and provide advice to management and all departments with regards to legal issues affecting the operations of the Company.
• Work with Company Secretary to prepare and arrange for Corporate Secretarial documents to be signed by relevant directors and forward documents to relevant parties. Also discuss with Company Secretary on matters affecting the corporate structure of the Company and its subsidiaries and associated companies, to ensure compliance with the provisions of the Companies Act 1965.
• Handle, manage and monitor litigation cases involving the Company, including liaising with external panel solicitors of the Company.
• Assist COO and senior management in drafting letters to Principals, Landlords and other third parties that the Company deals with.
• Prepare legal report and update for the President’s review.
• Document management of all contracts, agreements and legal documentation including updating status, preparing executive summaries of all fashion and F&B tenancies, franchise agreements, trademarks etc.
• Assisting Accounts department in certain matters such as Company Loan matters and drafting of inter-company agreements to comply with auditors’ requirement when required.
• Communicating and working alongside the Accounts Department of all relevant payment related issues such as rental payments, rebates, various deposits for tenancies, and any financial contributions from Principals and Landlords.
• Assist the Human Resource Department in drafting letters and contracts of employment, confidentiality letters, and contracts with various consultants hired by the Company.
• Administration of legal matters including but not limited to:
• Arranging for agreements/documents to be signed and forwarded to relevant parties, fees to be paid;
• Arranging for stamping of Agreements and payment of stamping fees;
• Advising Accounts Department of new rental rates, lease period, bank guarantees etc to ensure timely and accurate rental payment is made to the various landlords.
• General administration of the Legal Department.
• Other legal matters not specifically mentioned above from time to time as may be requested by Management.

Supervisory Responsibilities:

Dealing with the President, senior management and other HODs in relation to matters relating to legal and corporate affairs.