Junior Accounts Executive / Accounts Executive (OTC)

Junior Accounts Executive / Accounts Executive (OTC)

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Purpose

This position has the overall responsibility for the proper execution of activities/tasks assigned in the WSM Corporate Finance & Accounting in Kuala Lumpur.

Interrelations

This position reports directly to the Team Lead in Corporate Accounting and, at certain assigned tasks, also reports to the Finance Manager. It serves as a Business Partner for WSM business divisions in the WSM Group and is part of the Global Finance Shared Service Centre in Malaysia.

Formal Authorities

Responsible for Order to Cash processes and manage related processes of Cash Management. Access to banking system (e-banking for review level only) and accounting system (data entry level). Communicate with various divisions/entities to facilitate daily work routines.

Main Responsibilities

Accounting and Reporting:

• Ensuring that all relevant transactions for the accounts under her/his charge are properly transcribed, checked, and posted to the accounting system in a timely manner.
• Ensuring all weekly/monthly voucher entries are properly prepared before sending for review.
• Ensuring outgoing invoices, debt notes, credit notes, and statement of accounts for the accounts under her/his charge are prepared correctly and in a timely manner.
• Obtaining information from Accountant for Intercompany Billing to ensure records are accurate and complete, and that accounts receivable ledgers and journals are up to date.
• Follow up prompt payments from customers.
• Liaising with related personnel to collect payment for invoices under disputes and long overdue.
• Follow up and clear outstanding items in the accounts receivable for companies in charge timely.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Investigate and resolve any discrepancies or issues.
• Ensure that the accounts under his charge comply with IFRSs and Company’s Accounting Policies.
• Ensure that the financial records and accounts related documents for companies in charge are retained according to statutory requirements.
• Preparing and sending reports related to Revenue/Account receivable to the person-in-charge of the department/company periodically or as requested.
• Ensure that all billing is carried out in accordance with agreed procedures.

Treasury:

• Ensure that payment requisition (for credit note/refund to customer) is raised correctly and attached with original invoices and claim form which has been properly matched with the supporting documents before submitting for payment.

Compliance (Tax and Audit):

• Provision of information and documents required to the external/internal auditors.
• Ensure completeness of documentation for statutory compliance, e.g., Taxes and Audits.

Others:

• Assisting the Vice President, WSM Finance, Head of Accounting & Finance, and WSM Finance Manager in other designated or non-routine tasks.

Accountabilities:

• Accuracy and timeliness
• Compliances
• Stakeholder Management

Qualifications:

• Bachelor’s Degree in Accounting and/or Finance or equivalent in professional accounting body.
• Minimum 1-2 years working experience in audit/accounting/finance field.
• Fresh Graduates are welcome to apply.
• Good proficiency in English, both oral and written.