Human Resources Executive (Open to fresh graduate)
Job description
Job Responsibilities- Case Investigation & Disciplinary Actions
- Conduct investigations into employee misconduct, gather evidence, and prepare reports.
- Handle disciplinary cases, including issuing show cause letters, suspension letters, warning letters, dismissal letters and termination notices.
- Ensure compliance with company policies and labor laws in all disciplinary matters.
- Domestic Inquiry (DI) Management
- Act as the Prosecuting Officer (PO) or Secretary in Domestic Inquiries.
- Prepare charge sheets, compile evidence, and present cases during DI proceedings.
- Ensure DI procedures are conducted fairly and in compliance with labor laws.
- Draft DI minutes and reports for management’s decision-making.
- Memo & Documentation
- Draft memos, circulars, and official communications related to Human Resources.
- Maintain accurate records of disciplinary cases and investigation findings.
- Prepare reports on disciplinary trends and recommend preventive measures.
- Employee Grievance Handling
- Address employee complaints and grievances in a fair and professional manner.
- Provide guidance to employees and management on conflict resolution.
- Mediate disputes to foster a positive working environment.
- Compliance & Legal Advisory
- Assist in updating internal policies to align with labor regulations.
- Liaise with external legal advisors when necessary for industrial relations matters.
- Other Responsibilities
- Conduct training sessions for employees and managers on industrial relations matters.
- Support the HR team in policy implementation and workplace ethics programs.
- Perform any other related duties as assigned by management.
Education & Qualification- Must hold a degree in any academic discipline with a minimum CGPA of 3.0.
- SPM Results:
- Must obtain at least Credits in all subjects.
- Must have at least one A in SPM English, Bahasa Malaysia, or Mathematics.
Relevant Experience & Years Of ServiceNo work experience is required. However, if experienced, she must not be a job hopper and must have stayed in a company for at least two (2) years.
Technical Skills, Professional Knowledge & Competencies- Proficiency in Computer literacy;
- Good Time Management skills;
- Writing skill (Bahasa Malaysia & English).