Human Resource & Admin Officer

Union Sangyo (Malaysia) Sdn. Bhd. is a leading manufacturer of automotive filters in the ASEAN region, established in Malaysia since 1990. As a subsidiary of Union Sangyo Co., Ltd. from Japan, the company brings over 60 years of expertise in producing high-quality automotive filters. The company's product range includes oil filters, air filters, fuel filters, cabin filters, and blow-by gas filters, primarily catering to Japanese vehicle applications. Union Sangyo Malaysia is ISO 9001 certified and adheres to the KAIZEN philosophy, emphasizing continuous improvement and quality excellence.

Position Require: HR & Admin Officer

Job Duties & Responsibilities:

1. General Office & Factory Administration:

• Organize and maintain office files, records, and documents.
• Monitor office utilities, cleanliness, maintenance, and asset management.
• Liaise with Purchasing Department for ordering stationaries, pantry items, etc.

• Handle yearly renewal of licenses (BOMBA, Tenancy, SKHPPA, SPPA, IG, etc.).
• Ensure timely application and renewal of road tax, insurance, and expatriate permits.
• Oversee documentation, welfare, hostel, and permit renewals.
• Liaise with Immigration, JTK, FOMEMA, MYEG, and KDN for matters related to foreign workers and expatriates.
• Handle foreign worker intake, abscond cases, and work pass issues.
• Supervise drivers, cleaners, security guards, and gardeners.
• Arrange logistics for internal events, meetings, and company activities.
• Monitor company driver claims, canteen operations, and dispatch services.

• Manage inventory of office supplies, uniforms, safety shoes, and cleaning tools.
• Monitor maintenance and breakdowns of company vehicles and equipment.
• Responsible for disposal and return of old items.

• Handle incoming/outgoing mail and documents.
• Support website testing and performance monitoring.
• Arrange document delivery and staff transport in absence of company driver.

Qualification / Education:

Candidate must possess at least Diploma in Business Administration.

Experience:

Fresh graduates are encouraged to apply for this position. Candidates with experience of at least 1-2 years will have an advantage.

Skilled Knowledge:

Required candidate who can drive and has a driving license. Must have knowledge of how to use Microsoft Office (Excel, Word, PowerPoint).

How do your skills match this job?

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?

Manufacturing, Transport & Logistics 101-1,000 employees.