Human Resource, Admin and IT: Admin Officer

Role And Responsibilities

Overall responsible for the effective execution of all business aspects of administration, company premise facility management, and company events management support. Detailed activities include:

1. Assist department head to oversee and manage general administration services including reception, cleaning, greenery, express, office supply, event support, travel, etc.
2. Assist department head in managing office premise facilities, including physical access control, allocation and tracking of utilization, asset tracking and maintenance, and overseeing office cleanliness.
3. Assist department head in administration of staff attendance, including leave application, and processing of medical and expense claims.
4. Assist department head in general administration services including reception, courier, requisition of office stationeries and miscellaneous supply, and making logistics arrangements for staff travel, etc.
5. Provide assistance on usage and issues resolution to end-users on office productivity tools, i.e., Microsoft suite of applications, comprising Word, Excel, PowerPoint, Outlook, including setup, configuration, and implementation of macros for productivity improvement.
6. Manage the corporate information technology (IT) function, comprising the installation, setup, configuration, troubleshooting, and resolution of the company network and IT infrastructure, enterprise applications, office productivity tools, print, fax, and wireless access facilities, internet connectivity, card access, and CCTV systems. In doing so, work in close coordination with internal end-users to consolidate IT-related issue reporting and enterprise application functional workflow improvement requests, as well as liaise with external vendors on implementation and issue resolution.
7. Maintain and manage inventory of company IT assets (hardware and software), propose technology equipment refresh, and work with Finance to establish IT budgeting. Support Finance in establishing the amortization of the respective IT assets.
8. Maintain and manage the periodic archival of CCTV storage, and ensure ex-employees are removed from the card access system.
9. Maintain and manage periodic housekeeping of all company computers assigned to end-users to ensure productivity.
10. Maintain and manage currency of end-users on company network servers, as well as periodic backup, to ensure data security and business continuity.
11. Provide IT support to the marketing team on campaigns as necessary, as well as to the operations team (warehouse management) on asset management.

Experience and Education

• Minimum 3 years relevant working experience in IT admin role, with at least a Diploma or Degree in Computer Science or Information Technology or minimum 5 years relevant working experience in admin role with at least a Diploma (or equivalent) in any general business majors.
• Personality: sense of ownership and responsibility, being proactive, detail-oriented, logical thinking and effective planning, being a team player, also being firm and persuasive, and being honest. Good telephony and email writing skills, as well as good interpersonal communication and negotiation skills.
• Language: proficient in English and Bahasa Malaysia (oral and written); Mandarin (basic oral) would be an added advantage.
• Travel requirement: not required.
• IT Literacy: familiar with Microsoft Office, and good to know SAP Business One.

Benefits

• Free parking
• Dental & Medical
• Opportunities for promotion

[Apply now at https://my.hiredly.com/jobs/jobs-malaysia-bath-job-human-resource-admin-and-it-admin-officer-0]