HR & Payroll cum Admin Executive/Manager

Job Location: Malaysia Kuala Lumpur Bukit Jalil

Job Types: Permanent, Full time, Onsite, 5 days

Business Sector: Group Business Support for Techware Group of Companies

Job Descriptions:

• Responsible for preparation and processing of monthly payroll for the few assigned entities and ensure that all documentations are complying with internal standards, statutory requirements and its deadline.
• Assist Management in developing and implementing HR policies and procedures.
• Handle end-to-end payroll administration, ensuring accurate processing, timely payouts, and compliance with statutory requirements (e.g., CPF, Foreign Levy, KWSP, PERKESO, HRDF, LHDN).
• Maintain and update employee profiles, attendance, leave, medical, claims, and training records.
• Prepare and manage administrative documents (letters, contracts, confirmations, promotions, resignations, etc.) and renewals (e.g., employment contracts, permits).
• Responsible full spectrum of HR and administrative functions, including staffing, and performance monitoring.
• Monitor the efficiency of monthly payroll and ensure all statutory contributions are timely remitted.
• To prepare all financial-related reconciliations.
• Draft HR letters and liaise with authorities/government departments when necessary.
• Manage employee claims, insurance matters, and staff welfare, including accommodation and facilities.
• Provide guidance and assistance to employees, as needed.
• Participate in employee counseling sessions, address disciplinary matters, and take appropriate action when required.
• Maintain a secure and organized filing system for confidential information.
• Support some admin tasks including issuing quotations, invoices, etc.
• To participate in ISO 9001 QMS internal and external audit.
• Maintain a meticulous filing system for documentation and records.
• Routine and adhoc tasks assigned by superior/ Management.
• Demonstrate strong recruitment skills, including sourcing, interviewing, and selecting candidates effectively for various roles.

Job Requirements:

• Bachelor's Degree in Human Resources, Business Administration, or a related field.
• Minimum 2 years working experience in Payroll/HR functions or a similar role.
• Knowledge of Excel and SQL Payroll or Info-tech.
• Good knowledge of HR best practices, payroll system, and applicable laws and regulations.
• Able to communicate in English, Bahasa Malaysia, and Mandarin.
• Ability to handle sensitive and confidential information, confidential personality; have high level of enthusiasm, sense of urgency, and able to work independently.
• Able to work beyond normal working hours to meet the payroll deadline.
• Must be adaptable and flexible.
• Must maintain confidentiality of all HR-related matters.
• Must possess strong ethics and personal integrity.
• Proven experience in recruitment, including sourcing, interviewing, and selecting candidates.
• Own transport required.