HR Manager

Reporting: Locally, you will report directly to the Managing Director and functionally you will report to the Head of Group People & Culture in HQ/Denmark. You will play an active role in adapting and implementing Group HR strategy and processes locally, such as annual reviews, satisfaction surveys, group Academy, etc., and will be part of a global team of HR Managers.

Job Summary:

The HR & Admin Manager leads and manages all HR and administrative functions, ensuring alignment with business goals, HR strategy, and corporate values. This role oversees talent acquisition, employee relations, compliance, training, compensation, and HR policies while managing general administration, facility management, and corporate governance. As a key strategic partner, the HR & Admin Manager drives employee engagement, fosters a high-performance culture, and ensures compliance with regulatory requirements while upholding MAKEEN Energy’s values.

Key Responsibilities

1. Strategic HR Leadership & People Management
   • Develop and implement HR strategies aligned with corporate vision, mission, and values while driving HR transformation to enhance organizational effectiveness and workforce engagement.
   • Foster a people-centric culture that empowers employees, encourages innovation, and promotes collaboration, alongside leading succession planning, workforce planning, and leadership development.
   • Serve as a strategic business partner to management, providing guidance on HR policies, talent management, and organizational development.
2. Talent Acquisition & Workforce Planning
   • Oversee end-to-end recruitment, ensuring talent acquisition aligns with business needs while enhancing employer branding to attract and retain top talent.
   • Develop workforce planning strategies and implement structured talent assessment and competency frameworks to support company expansion and long-term business goals.
3. Employee Relations & Performance Management
   • Establish and manage employee engagement programs to foster a positive and productive work environment while driving performance management processes, including goal setting, appraisals, and continuous feedback.
   • Lead grievance handling, conflict resolution, and disciplinary actions in compliance with the Employment Act 1955 and company policies, ensuring all HR initiatives align with MAKEEN Energy’s core values and culture.
4. Compensation & Benefits Administration
   • Oversee payroll processing, statutory contributions (EPF, SOCSO, ZAKAT, LHDN, HRDF), and salary structures while managing employee insurance policies, medical benefits, and claims administration.
   • Benchmark compensation and benefits to ensure industry competitiveness and alignment with organizational objectives.
5. Training & Development
   • Design and implement learning and development programs to upskill employees, enhance career growth, and develop structured career progression frameworks and leadership training.
   • Administer and coordinate Human Resource Development Fund (HRDF) applications and claims to support employee development initiatives.
6. Compliance, Governance & Industrial Relations
   • Ensure compliance with ISO 9001:2015 standards, labor laws, company policies, and regulatory requirements while managing internal and external audits effectively.
   • Serve as the main liaison for government bodies, industry regulators, and compliance auditors while leading corporate governance efforts to uphold ethical and transparent HR practices.
7. Administrative & Office Management
   • Oversee office administration, ensuring efficient procurement of supplies, management of office operations (cleaning services, utilities, and service providers), and timely renewal of company certifications and licenses (PETRONAS, MOF, MBPJ, etc.).
   • Supervise company vehicle administration, including road tax and insurance renewals, while managing travel arrangements such as flight bookings, accommodation, and visa applications.
   • Implement HR technology solutions, including HRIS, payroll systems, and digital performance reviews, while leveraging HR analytics and data-driven insights to enhance decision-making and workforce planning.
   • Lead, mentor, and develop the HR and Admin team while providing coaching and support to line managers on HR best practices and leadership development to foster a culture of continuous learning and excellence.
8. Other Responsibilities
   • Ensure effective record-keeping of employee documents, leave records, and legal documentation while managing corporate insurance policies, including global insurance arrangements.
   • Handle additional tasks as assigned by the superior.

Key Requirements & Qualifications

Education & Experience:

• Bachelor’s degree in human resource management, Business Administration, or a related field. MBA with major in HR is an added advantage.
• 7+ years of experience in HR management and administration, preferably in the energy or manufacturing sector.
• Strong background in Malaysian labor laws, industrial relations, and HR governance.
• Proven track record in HR strategy execution, change management, and employee engagement.
• Experience in ISO 9001:2015 compliance and HR audits is an added advantage.
• Strategic leadership and ability to drive HR transformation.
• Strong knowledge of employment law, compliance, and corporate governance.
• Excellent problem-solving and conflict-resolution skills.
• Proficiency in HR software (SAP, HRIS, payroll systems, performance management tools).
• Strong interpersonal, communication, and negotiation skills.
• Data-driven approach to HR analytics and decision-making.
• Talent Acquisition Efficiency: Time-to-hire according to target and candidate quality.
• Employee Engagement: Maintain high levels of engagement and satisfaction.
• HR Digitalization: Improve HR processes through technology and automation.
• Retention & Development: Achieve X% in turnover rates and Y% increase in internal promotions.