HR Junior (Recruitment)

HR Job Vacancies Malaysia April 2025 | High Salaries

Minimum Salary (per month)

Job Responsibilities

• Proven experience in recruitment, employee relations, and compliance with Indonesian labor laws.
• Strong interpersonal and communication skills with the ability to manage cross-functional relationships.
• Proficiency in English, Bahasa, and Mandarin, both written and verbal.
• Collaborate with product and customer team to develop development and team engagement activities.
• Assists in translating Total Motivation (TOMO) framework into execution.
• Provide General Administrative Support to the company, including maintenance of office equipment, ordering of office supplies, and replenishing pantry items.
• Leave and time attendance administration.
• Organize proper record and filing on all HR related files.
• Ensure HR policies, procedures, and practices are implemented according to Malaysia labor laws.
• Assist with the implementation of HR policies and procedures.
• Responsible for the day-to-day operation of HR foreigner manpower functions and duties, including monitoring and checking work permit validity and renewals.
• Monitor and maintain HR data for foreign workers.
• Build and establish effective working relationships with clients and be recognized as trusted advisors by providing consultative guidance for all recruitment matters.
• Stay updated with industry trends, market demands, and shifts in recruitment methods to provide guidance and insights to both clients and candidates.
• Conduct strategic sourcing activities to identify and attract active and passive candidates.
• Communicate with candidates throughout the recruitment process, providing clear and timely updates and feedback.
• Respond to candidate inquiries, foster transparency and build a favorable perception of the organization.
• Maintain accurate, organized, and up-to-date candidate information within ATS.
• Assist in attending to customer audits and inquiries.
• Assist in employee relations matters and addressing any concerns or grievances.
• Ensure compliance with relevant labor laws and regulations.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings, appointments, and travel arrangements for Managers.
• Other ad-hoc assignments by management.
• Manage payroll processing to ensure accurate and timely salary disbursements.
• Handle work permits and visa applications for foreign workers.
• Ensure compliance with Malaysian labor laws, ISO standards, and company policies.
• Support employee training programs and engagement activities to foster positive employee relations.
• Maintain and organize HR documents, reports, and records of personnel changes.
• Respond to general HR-related inquiries and provide administrative and process support.
• Managing foreign worker administrative tasks such as registration/renewal/termination of FWCMS, Insurance, processing of visa for cancellation or endorsement, arrange for FOMEMA Check-up.
• Monitor and track closely all passport renewal to ensure passports are renewed and available for visa renewal.
• Monitor and track closely all visas for renewal purposes and to ensure visas are renewed in a timely manner.
• Handling payroll processing inclusive of the timely submission of all statutory reports and payments.
• Assist with the implementation of HR policies and procedures to promote a positive and productive work environment.
• Collaborate with cross-functional teams to support the overall business objectives.
• Ensure timely and accurate documentation of all customer interactions in the company's CRM system.
• Meet the Key Performance Indicator (KPI) monthly.
• Organize interviews and selection events.
• Make arrangements for the advertisement of vacancies.
• Help applicants to prepare for interviews.
• Support the HR team with administrative tasks, maintaining calendar activities, scheduling meetings, and handling employee inquiries and requests.
• Support the office administration tasks, including name card printing and distribution, replenishing office inventory, and coordinating with external parties such as cleaning services, office maintenance vendors, and suppliers.
• Conduct research on HR best practices and summarize findings for the HR team.
• Assist retail outlet staff in issues related to HR System.
• Assist in training arrangement with related department/parties by planning and evaluating department activities.
• Assist HR manager with day-to-day efficient operation of the Human Resources and in handling disciplinary issues, grievances, domestic inquiry, and dispute mediation in compliance with company policies and government regulations.

Skills Required

• Employee Relations
• Recruitment and Selection
• Labor Law Compliance
• Conflict Resolution
• Performance Management
• Payroll Processing
• Communication Skills
• Attention to Detail
• Organizational Skills
• Fluent in Mandarin
• Data Entry
• Negotiation Skills