HR Executive

We are seeking a dedicated and highly motivated HR Executive to join our dynamic Human Resources team. The HR Executive will play a pivotal role in supporting a variety of HR functions, ensuring the efficient implementation of HR processes and policies, and maintaining a positive and productive work environment. The ideal candidate will have strong interpersonal skills, a proactive mindset, and an ability to manage various HR tasks effectively within the context of Malaysian labour laws and regulations.

Responsibilities:

1. Recruitment, Onboarding and Employee Profile Management:
   • Assist in the recruitment process including job offering and the preparation on letter of appointment.
   • Prepare and manage the onboarding process for new hires, ensuring smooth integration into the company culture.
   • Ensure that all employee profiles are updated in a timely manner, reflecting any changes in personal information, job positions, salary adjustments, and benefits.
2. Employee Relations:
   • Act as the first point of contact for employee inquiries related to HR policies, benefits, and workplace issues.
   • Assist in resolving employee grievances and conflicts in a fair and professional manner.
   • Promote employee engagement and well-being through activities, initiatives, and internal communication.
3. Compensation and Benefits:
   • Assist in administering employee benefits programs (health insurance, annual wellness screening, etc.).
   • Process payroll data, including attendance, overtime, and leave requests in line with company policies and legal requirements.
4. Training and Development:
   • Identify employee training needs and help coordinate internal and external training programs.
   • Maintain training records and assess the effectiveness of training initiatives.
   • Use the HRDC (Human Resource Development Corporation) portal to apply for training grants and manage claim submissions related to training programs for employees.
5. Compliance and Reporting:
   • Ensure HR policies and practices comply with the relevant labour laws in Malaysia, including the Employment Act 1955, Industrial Relations Act 1967, and other statutory requirements.
   • Maintain accurate and up-to-date employee records in compliance with legal and regulatory requirements.
   • Assist in preparing reports related to HR metrics, workforce analytics, and employee turnover.
6. Other HR Functions:
   • Support various HR projects and initiatives as needed.
   • Assist in organizational development activities and maintaining a positive company culture.
   • Order and maintain stationery and pantry items supplies, ensuring that necessary items are stocked and available for staff use.
   • Maintain confidentiality of sensitive information.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Minimum of 1-2 years of HR experience, preferably within Malaysia.
• Familiarity with Malaysian labour laws and HR best practices.
• Strong interpersonal and communication skills, with the ability to engage effectively at all levels of the organization. Command of spoken Mandarin will be an advantage.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), HRDC portal and payroll system.
• Ability to handle confidential information with discretion and professionalism.
• Highly organized with a keen attention to detail.
• Self-motivated with the ability to work independently and as part of a team.
• Strategic thinker with excellent problem-solving skills and attention to detail.
• Willing to work in Johor Bahru.

What you will get when you join us?

• Employee insurance provided - hospitalization and life.
• Regular sports and social activities.
• Annual trip and annual dinner.
• Annual wellness screening.
• Access to training programs to help you develop new skills and further your HR career.