HR Cum Financial Assistant

Job Responsibility

• Preparing job descriptions, advertising vacant positions, and managing the employment process
• Orientating new employees and training existing employees
• Assisting management with the recruitment process
• Assisting payroll: managing attendance, OT calculation, and all statutory submissions (e.g., EPF & SOCSO)
• Monitoring employee performance (KPI)
• Assisting in organizing and handling company events
• Supporting management in proper ISO compliance
• Ensuring accurate and proper record-keeping of employee information (electronic and digital format)
• Staying updated on labor laws and regulations
• Managing procurement requirements for new clients – filling forms, providing SSM documents
• Liaising with auditors, tax agents, bankers, company secretary, and other professionals
• Monitoring staff claim forms to ensure proper submission
• Ensuring timely payment of monthly bills, statements, CP204, and loan repayments
• Processing monthly reimbursements for ticketing clients
• Reviewing participant transaction requests from Customer Service
• Ensuring payment requests are fulfilled and providing payment slips (if needed)
• Ensuring monthly credit card statements are recorded in accounts
• Monitoring flexi-loan balance and redraw amount
• Monitoring loan procedures (if applicable)
• Managing foreign currency payments
• Liaising with Company Secretary when necessary
• Preparing SST (Sales & Service Tax) submissions bi-monthly
• Preparing Withholding Tax submissions half-yearly
• Preparing tax estimations and revising CP204 (if needed)
• Preparing financial statements: Event P&L, Profit & Loss, and Balance Sheet
• Monitoring and ensuring document filing is neat and organized
• Checking financial records to ensure they are updated
• Developing and implementing financial policies to minimize inefficiencies
• Managing Finance Executives and helping prioritize team tasks

Job Requirements

• Minimum Diploma or Degree in Human Resource Management, Accounting, Finance, Business Administration, or related field
• Language proficiency: English, Bahasa Malaysia, Mandarin
• At least 3-5 years of working experience in HR and/or finance-related roles
• Knowledge of HR functions including recruitment, payroll processing, leave management, and statutory contributions (EPF, SOCSO, EIS)
• Familiarity with Malaysian Labor Laws and HR best practices
• Basic knowledge of accounting principles and financial documentation
• Experience using HRMS or accounting software (e.g., SQL, UBS, QuickBooks, or any payroll system)

Job Benefits

• Annual leave
• EPF
• SOCSO