HR cum Admin Manager

Job Location: Malaysia Kuala Lumpur Bukit Jalil

Job Types: Permanent, Full time, Onsite, 5 days

Business Sector: Group Business Support for Techware Group of Companies

Job Descriptions

• Responsible for preparation and processing of monthly payroll for the assigned entities and ensure that all documentations are complying with internal standards, statutory requirements and its deadline.
• Responsible for full spectrum of HR and administrative functions, including staffing and performance monitoring.
• Recruitments and staff retention.
• Assist Management in developing and implementing HR policies and procedures.
• Handle end-to-end payroll administration, ensuring accurate processing, timely payouts, and compliance with statutory requirements (e.g., KWSP, PERKESO, HRDF, LHDN, foreign workers).
• Maintain and update employee profiles, attendance, leave, medical, claims, and training records.
• Prepare and manage administrative documents (letters, contracts, confirmations, promotions, resignations, etc.) and renewals (e.g., employment contracts, permits).
• Monitor the efficiency of monthly payroll and ensure all statutory contributions are timely remitted.
• Prepare all financial-related reconciliations.
• Draft letters and liaise with authorities/government departments when necessary.
• Manage employee claims, insurance matters, and staff welfare, including accommodation and facilities.
• Provide guidance and assistance to employees, as needed.
• Participate in employee counseling sessions, address disciplinary matters, and take appropriate action when required.
• Maintain a secure and organized filing system for confidential information.
• Take charge of office admin tasks including office maintenance, quotations, etc.
• Maintain a meticulous filing system for documentation and records.
• Perform routine and adhoc tasks assigned by superior/Management.
• Demonstrate strong recruitment skills, including sourcing, interviewing, and selecting candidates effectively for various roles.

Job Requirements

• Bachelor's Degree in Human Resources, Business Administration, or a related field.
• Minimum 6 years working experience in HR functions or a similar role and ability to lead.
• Ability to implement Human Resource Information System, with knowledge of best practice HRIS and well-versed with latest employment act.
• Good knowledge of HR best practices, payroll system, and applicable laws and regulations.
• Ability to handle sensitive and confidential information; possess a high level of enthusiasm, sense of urgency, and able to work independently.
• Able to work beyond normal working hours to meet the payroll deadline.
• Must be adaptable and flexible.
• Must maintain confidentiality of all HR-related matters.
• Must possess strong ethics and personal integrity.
• Proven experience in recruitment, including sourcing, interviewing, and selecting candidates.
• Own transport required.
• Essential to be Bilingual in English with Mandarin (including reading and writing) as required for handling other Mandarin stakeholders.

About Techware

Techware is a leading provider of comprehensive advanced manufacturing services, catering to a diverse range of industries including Semiconductor, Medical, Aerospace, Automotive, and Oil & Gas. Strategically headquartered in Singapore, we also operate manufacturing facilities in China, Malaysia, and Philippines. We specialize in Precision Machining, adhering to the strictest tolerances, and offer high-tech fabrication of sheet metal components, welding of crucial structures/frames, wire and cable harnessing along with complete system integration, assembly, and rigorous testing of equipment. Techware Group is a synergistic amalgamation of various companies, with our business operations spanning across diverse sectors. We have established a strong presence in Singapore, Malaysia, China, Philippines, Korea, Taiwan, UK, and the US, demonstrating stable, long-term growth and an expanding global footprint.

Website: http://www.techwaregroup.com

Industries: Machinery Manufacturing / Manufacturer of machinery & equipment

Company size: 100 to 500 employees

Type: Privately Held