HR cum Admin Manager

Human Resources Payroll Administration

Job Location: Malaysia, Kuala Lumpur, Bukit Jalil.

Job Types: Permanent, Full time, Onsite, 5 days.

Business Sector: Group Business Support for Techware Group of Companies.

Job Descriptions:

• Responsible for preparation and processing of monthly payroll and hiring recruitments for the few assigned entities and ensure that all documentations are complying with internal standards, statutory requirements and its deadline.
• Assist Management in developing and implementing HR policies and procedures.
• Handle end-to-end payroll administration, ensuring accurate processing, timely payouts, and compliance with statutory requirements (e.g., CPF, Foreign Levy, KWSP, PERKESO, HRDF, LHDN).
• Maintain and update employee profiles, attendance, leave, medical, claims, and training records.
• Prepare and manage administrative documents (letters, contracts, confirmations, promotions, resignations, etc.) and renewals (e.g., employment contracts, permits).
• Responsible for the full spectrum of HR and administrative functions, including recruitment, staffing, and performance monitoring.
• Monitor the efficiency of monthly payroll and ensure all statutory contributions are timely remitted.
• Prepare all financial-related reconciliations.
• Draft HR letters and liaise with authorities/government departments when necessary.
• Manage employee claims, insurance matters, and staff welfare, including accommodation and facilities.
• Provide guidance and assistance to employees, as needed.
• Participate in employee counseling sessions, address disciplinary matters, and take appropriate action when required.
• Maintain a secure and organized filing system for confidential information.
• Support some admin tasks including issuing quotations, invoices, etc.
• Participate in ISO 9001 QMS internal and external audit.
• Maintain a meticulous filing system for documentation and records.
• Routine and ad-hoc tasks assigned by superior/Management.
• Demonstrate strong recruitment skills, including sourcing, interviewing, and selecting candidates effectively for various roles.

Job Requirements:

• Bachelor's Degree in Human Resources, Business Administration, or a related field.
• Minimum 2 years working experience in Payroll/HR functions or a similar role.
• Knowledge of Excel and SQL Payroll or Info-tech.
• Good knowledge of HR best practices, payroll system, and applicable laws and regulations.
• Able to communicate in English, Bahasa Malaysia, and Mandarin.
• Ability to handle sensitive and confidential information; possess a high level of enthusiasm, sense of urgency, and ability to work independently.
• Able to work beyond normal working hours to meet payroll deadlines.
• Must be adaptable and flexible.
• Must maintain confidentiality of all HR-related matters.
• Must possess strong ethics and personal integrity.
• Capable of implementing HRIS.
• Proven experience in recruitment, including sourcing, interviewing, and selecting candidates.
• Own transport required.