HR cum Admin Executive

Job Title: HR cum Admin Executive
Company: Experiva Solutions
Location: Kota Kemuning, Shah Alam, Malaysia

About Experiva Solutions:

Experiva Solutions is a Civil and Structural Engineering Company with our core competencies in the provision of comprehensive Civil, Structural, and Geotechnical engineering design services. We specialize in a broad spectrum of critical areas, including temporary works, design optimization, feasibility studies, forensic engineering, product development, in-depth analysis, and rigorous checking.

Experiva Solutions and its associates work rigorously to improve and expand its capabilities and business quality with a special focus on delivering engineering solutions that not only meet the highest technical standards but also exemplify simplicity, practicality, and optimization in their execution.

Roles and Responsibilities:

Human Resources:

• Oversee the full spectrum of HR and administrative functions, including recruitment, staffing, and performance monitoring.
• Assist Management in developing and implementing HR policies and procedures.
• Coordinate recruitment activities: job postings, candidate sourcing, interviews, and onboarding processes.
• Prepare and manage administrative documents (letters, contracts, confirmations, promotions, resignations, etc.) and renewals (e.g., employment contracts, permits).
• Handle end-to-end payroll administration, ensuring accurate processing, timely payouts, and compliance with statutory requirements (e.g., KWSP, PERKESO, LHDN).
• Maintain and update employee profiles, attendance, leave, medical, and training records.
• Provide HR-related reports as needed and ensure smooth day-to-day HR operations.
• Draft HR letters and liaise with authorities/government departments when necessary.
• Address disciplinary matters and take appropriate action when required.
• Manage employee claims, insurance matters, and staff welfare, including accommodation and facilities.
• Plan and organize staff events such as annual dinners and team-building activities.
• Maintain a secure and organized filing system for confidential information.
• Oversee reception tasks (e.g., incoming calls, emails) and general office administration.
• Arrange meeting schedules, prepare minutes, and follow up on action items.
• Perform ad-hoc tasks assigned by Management.

Admin Executive:

• Provide strategic administrative support to the organization and team.
• Maintain confidential records and provide status reports.
• Lead business development initiatives: prepare proposals, conduct market research, and support sales efforts.
• Monitor and implement company goals, missions, and strategies to enhance team performance.
• Organize corporate activities, meetings, events, and other initiatives.
• Handle account-related tasks, including issuing quotations, invoices, and progress claims.
• Maintain a meticulous filing system for documentation and records.
• Support ad-hoc administrative and project requirements as needed.

Requirements:

• 2 to 3 years of experience in HR operations or a similar role.
• A team player with positive working attitudes and resourceful.
• Able to work independently.
• Committed and willing to learn.
• Own transport required.
• Proficiency in English and Malay.
• Working Hours: Monday to Friday 8:00 am - 5:00 pm.

Candidate must be willing to work in Section 31, Kota Kemuning, Shah Alam.