This role involves managing employee records, overseeing daily administrative functions, and maintaining accurate financial records.
Key Responsibilities:
Human Resources (HR) (Main Role)
- Process payroll, commission, staff claims, including calculating, disbursing and submitting to statutory deductions.
- Manage the recruitment process including posting job advertisement, conducting interviews, and onboarding new staff.
- Oversee and maintain employee rights and benefits.
- Manage and advise Management on disciplinary issues, staff counselling and grievances, terminations and other employee related matters.
- Compile and analyse employee yearly appraisal.
- Coordinate training programs to enhance employee skills and career growth.
- Ensure adherence to labour laws, company policies, and statutory requirements (e.g., tax filings, benefits).
- Maintain & renew Tenancy Agreement, Business license, liaise with agent or runner.
- Oversee office operations / maintain office condition.
- Any ad hoc tasks.
Accounts (Assisting Role)
- Prepare monthly, quarterly, and annual financial reports.
- Assist in reviewing bank reconciliation, general ledger to ensure accuracy, and manage cash flow.
- Assist and act as backup for accounts payable, receivable, and general ledger entries, invoicing and payments.
- Ensure timely filing of taxes and compliance with applicable tax laws.
- Liaise with auditor, tax agents, vendors, government bodies if required.
- Assist in reviewing and managing existing facility, apply new bank facility.
Skills and Qualifications:
Education:
- Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field.
Experience:
- Minimum 5 years of experience in HR, administration, and accounts.
- Familiarity with HR software (e.g. HR2000) and accounting software (e.g. SQL) and Microsoft Office Suite (Excel, Word, Outlook) is preferred.
Skills:
- Strong communication and interpersonal skills.
- Good knowledge of employment-related laws and regulations (especially labour law).
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Good command of English, Bahasa Malaysia and Mandarin in verbal and written.
- Detail-oriented with excellent organizational skills.
- Ability to handle multiple tasks and meet deadlines.
- Professional attitude with the ability to maintain confidentiality.
- Strong problem-solving abilities and good time management.
- Ability to work independently and as part of a team.
Full-time position, typically office-based with standard working hours (9 AM to 6 PM). This position reports directly to the Finance Manager or Director.