HR and Administration Manager

I. Responsibilities:
1. Human Resources Planning and Management

Develop human-resource allocation plans based on production schedules and capacity requirements.

Coordinate the annual HR budget, control labor costs, and improve workforce efficiency and production line stability.

2. Recruitment and Staffing

Lead end-to-end recruitment processes (demand analysis, channel development, interviews, background checks) to ensure timely fulfillment of key positions.

Expand labor dispatch channels to guarantee production workforce supply.

Optimize talent selection criteria, establish a talent pool, and enhance employer branding.

3. Employee Relations and Compliance Management

Improve employee management systems (attendance, rewards, promotions) and resolve labor disputes to mitigate employment risks.

Organize employee engagement activities (e.g., team-building, welfare programs) to boost satisfaction and retention.

Ensure compliance with labor regulations such as the Labor Law and Labor-Management Relations Act.

4. Benefits and Performance Management

Design and optimize compensation and benefits systems; conduct regular market salary benchmarking to maintain competitiveness.

Develop incentive programs (e.g., piece-rate wages, production bonuses) and collaborate with production departments to collect performance data for payroll calculations.

Implement performance appraisal frameworks and support management in goal-setting and feedback processes.

5. Training and Development

Coordinate training needs assessments, formulate annual training plans, and enhance employee competencies.

Establish career development pathways and support succession planning for critical roles.

6. Administrative Management

Oversee facility maintenance (workshops, canteens), fixed asset management, and procurement support for production materials.

Liaise with government regulatory bodies to ensure operational compliance.

II. Candidate Profile:
1. Education and Major

Bachelor’s degree or higher in Human Resource Management, Business Administration, or related fields.

2. Work Experience

Minimum 10 years of HR and administrative experience, including at least 5 years in manufacturing.

Familiarity with labor-intensive production models and 5+ years of team leadership experience.

3. Core Skills

Expertise in manufacturing labor laws and performance evaluation tools.

Knowledge of production site management (e.g., 6S, lean manufacturing) and skilled-worker training systems.

Proficiency in manufacturing HR systems and data analysis (e.g., cost accounting, attrition tracking).

Adaptability to factory environments and strong communication skills with frontline staff (e.g., grievance handling).

Resilience under pressure, with ability to manage high-volume recruitment and peak-season emergencies.

Strategic thinking, systematic problem-solving, and project management capabilities.

Fluency in Chinese, English, and Malay; excellent Chinese literacy.

5. Other Requirements

Age: 35-45 years. Exceptional candidates may be considered between 30-50 years.

Professional secretary certification preferred.

Prior experience in large labor-intensive enterprises is advantageous.

High integrity, confidentiality, and accountability.

Initial responsibility for assisting with internal sales affairs.