HR and Admin Executive

Our client is an established MNC with headquarters in Europe. They are looking for a suitable HR and Office Admin Executive, reporting to the HR Manager for their office in Petaling Jaya.

General HR & Office Administration

• Administration of HRDC submission and claims on training-related matters.
• Generate all HR/Employee documents (e.g., letters, filing, name cards) in an accurate and timely manner, ensuring consistency and professionalism in review with HR Manager.
• Responsible for creating shopping cart in SAP system and performing goods receipt for assigned department.
• Overseeing the office drivers' arrangement and scheduling for senior management and visitors, and ensuring the cleanliness of the vehicles.
• Support in hotel bookings for visitors and senior management where needed.
• Administration of company fleet vehicles and lease cars for internal staff by keeping and tracking the movement of these cars, including insurance renewal, repair, and maintenance.
• Responsible for office administration and maintenance (i.e., pantry area, office cleanliness, furniture, and fittings), supervision of cleaners and office repair works where applicable.
• Support in other HR and office administration work and reports from time to time or as instructed.

Expat Administration and Other

• Support HR Manager in the administration of expatriate onboarding process and work permit application related matters from time to time.
• Liaise and coordinate with relocation agency on Employee relocation, visa renewal, etc., for international assignees and local foreigners.
• Advocate all company activities, create/foster positive relationships in the company.

Role Requirements

• Minimum Diploma in Business or equivalent.
• At least 2 years operational admin or HR generalist experience.
• Possess good communication and interpersonal skills, with a passion for people and engagement.
• Proactive and resourceful, very hands-on and meticulous.
• Independent, mature, and self-motivated with a positive attitude to learn.
• Team player with good interpersonal skills.
• Good communication skills in English (both written and spoken).
• Well-versed in MS Office (Excel, Access, PowerPoint, etc.).

Only shortlisted candidates will be notified.