HR & Administrator Executive

The HR & Administrator Executive is responsible for both the Human Resources (HR) and administrative functions within an organization. This position requires a versatile individual who can handle a wide range of tasks related to HR operations, administrative duties, and office management. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

1) Human Resources Administration:

• Assist in the recruitment process, including job postings, screening resumes, scheduling interviews, and communicating with candidates.
• Coordinate new employee onboarding activities, including paperwork completion, orientation sessions, and provision of necessary resources.
• Maintain employee records and databases, ensuring accuracy and confidentiality.
• Support HR-related activities such as performance evaluations, training programs, and employee engagement initiatives.
• Handle employee inquiries regarding HR policies, benefits, and procedures.

2) Administrative Support:

• Provide general administrative support to the office, including managing correspondence, scheduling meetings, and organizing travel arrangements.
• Maintain office supplies inventory and place orders as needed to ensure smooth operations. Assist in preparing reports, presentations, and other documents for internal and external stakeholders.
• Handle incoming calls and emails, redirecting inquiries as appropriate and ensuring timely responses.
• Coordinate office maintenance and repairs, liaising with external vendors as required.

3) Records Management:

• Manage filing systems and electronic databases to ensure efficient storage and retrieval of documents.
• Maintain confidentiality and security of sensitive information, including employee records and financial data.
• Assist in record keeping for compliance purposes, such as maintaining records of training, certifications, and licenses.

4) Office Management:

• Oversee day-to-day office operations, ensuring a clean, organized, and conducive work environment.
• Monitor and replenish office supplies, equipment, and amenities to meet the needs of staff members.
• Coordinate logistics for meetings, events, and conferences, including room bookings, catering arrangements, and audiovisual setup.
• Implement and enforce office policies and procedures to promote a productive and safe workplace.

Qualifications:

• Diploma in Human Resource or equivalent.
• Minimum 2 years of relevant experience preferred, fresh graduates are welcome.
• Strong interpersonal and communication skills.
• Familiarity with Malaysian Labour Laws and HR practices.
• Ability to handle confidential matters with integrity.
• Fast learner and able to work independently.
• Proficient in Bahasa Malaysia, English, or Mandarin for effective communication.