HR & Administration Clerk

• Reception functions and manages general administrative affairs such as canteen, office equipment, stationery, uniform, etc.
• Deal with vendors for hiring of contract workers and related matters such as attendance, invoicing, payment, and feedback on disciplinary issues.
• Compile and maintain personnel records by recording employee information.
• Data entry and overtime checking before payroll processing.
• Download, upload, monitor, and update employees’ attendance, overtime, time-off, and leave matters.
• Check expense claims and record medical expenses.
• Record formal disciplinary actions taken.
• Replenish, distribute, and keep track of stock for stationery and pantry groceries.
• Ensure notice boards are well displayed with information and no outdated memos.
• Prepare product samples, hampers, or souvenirs for internal or external customers upon request by authorized managers.
• Prepare Miscellaneous Delivery Orders (MDO) for finished goods and other outgoing properties for approval from related managers.
• Update telephone contact lists, including speed dial, emergency contacts, and mobile phone numbers.
• Keep track of stock of POSM, catalogues, and replenish stock.
• Answer and divert incoming calls to related persons; receive visitors/guests, arrange refreshments and discussion areas; receive incoming and record outgoing couriers.
• Keep and distribute company uniforms.
• Report malfunctions or damage of office properties, e.g., toilets, doors, lights, etc., to the Engineering Department for necessary action.
• Perform any other job as relevant that will be assigned from time to time by the direct or indirect superior.

REQUIREMENT:

• Minimum certificate or diploma and conversant in English and Bahasa Malaysia.
• Preferably with more than one (1) year of working experience.
• Telephone skills, i.e., knowledge in receiving and answering incoming calls.
• Computer literate, especially in Word, Excel, and PowerPoint.
• Good interpersonal skills and a team player.