HR & Admin Manager

Our client is an investment holding company that provides engineering solutions for infrastructure utilities. They engage in the provision of engineering services and solutions for overhead and subsurface utilities, street lighting services, and substation EPCC services and equipment trading for substations. Their expertise includes underground and overhead electricity distribution; underground and overhead electricity transmission; and underground fibre optic cabling systems for mobile networks.

Due to business expansion, they are looking for qualified candidates to fill the position of HR & Admin Manager.

Key Responsibilities:

• Responsible for the HR operations of the organization including talent management, development, and administration of HR policies and programs to maximize the quantity and quality of company talent.
• Identify administrative needs and develop appropriate solutions and recommendations to improve the effectiveness and efficiency of workflow and office reporting procedures.
• Maintain and enhance employee performance management system by creating meaningful evaluations on staff performance and contributions to the organization.
• Oversee and manage the work of internal Human Resources staff and encourage ongoing staff development.
• Oversee the implementation of Human Resources programs through Human Resources staff. Identify opportunities for improvement and resolve problems.
• Establish an in-house employee training system that addresses company training needs including training needs assessment, new employee onboarding or orientation, management development, operation cross-training, the measurement of training impact, and training transfers.
• Coach and train managers in their communication, feedback, recognition, and interaction responsibilities with the employees who report to them.
• Assist managers with the selection and contracting of external training programs and consultants.
• Monitor and advise managers and supervisors in the progressive discipline system of the company. Monitor the implementation of a performance improvement process with non-performing employees.
• Establish the company wage and salary structure, pay policies, and oversee the variable pay systems within the company including bonuses and raises.
• Interview management and executive position candidates; serve as part of the interview team for position finalists.
• Establish and lead the standard recruiting and hiring practices and procedures necessary to recruit and hire a superior workforce.
• Recommend changes in benefits offered, especially new benefits aimed at employee satisfaction and retention.
• Lead company compliance with all existing governmental and labor legal requirements including those related to the Employment Law 1955, The Industrial Relation Laws, Occupational Safety and Health Laws, and others. Responsible for maintaining minimal company exposure to lawsuits.
• Manage a process of organizational planning that evaluates company structure, job design, and personnel forecasting throughout the company. Evaluate, plan, and make recommendations to executive management.
• Partner with management to communicate Human Resource policies, procedures, programs, and laws.
• Participate and contribute to upholding the ISO Management Systems.

Requirements:

1. Candidates must possess a bachelor's degree/postgraduate diploma or professional degree in human resource management or an equivalent qualification.
2. A minimum of 5 years working experience in a managerial role, preferably in a construction environment.
3. In-depth knowledge of the Employment Act 1955, Malaysian Labor Law, SOCSO, Industrial Relations Act 1967, Immigration, LHDN, and foreign worker requirements.
4. Experience in iPayroll software - HR2000 or a similar system.
5. Familiarity with the ISO:9001 2015 Quality Management Standard, ISO 14001 & ISO 45001 requirements.
6. Proficient in written and spoken English, Bahasa Malaysia, and Mandarin.
7. A self-motivated team player with exceptional interpersonal skills and the ability to work independently.
8. Experience using Microsoft Office Suite programs is desirable (Microsoft Word, Excel, Teams, etc.).
9. Organizational management skills.
10. Ability to lead and develop team members.

Only shortlisted candidates will be notified.

Consultant in charge: Sarah Tan | 012-3300765 | sarah.tan@hunters-in.com