HR & Admin Executive (Contract)

About the role

MAKEEN ENERGY MALAYSIA SDN. BHD. is seeking an experienced HR & Admin Executive to join our team on a contract basis. This is a key role that will support our operations in Bandar Sri Damansara, Kuala Lumpur. As the HR & Admin Executive, you will be responsible for managing a range of HR and administrative functions to ensure the smooth running of our business.

What you'll be doing

HR Operations and Payroll Management:

• Manage end-to-end payroll processing, ensuring accuracy and timeliness.
• Oversee attendance tracking and prepare attendance reports.
• Maintain and update the HR database with accurate employee records.
• Process HR-related documentation and prepare reports on various personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.).
• Maintain and update ISO documentation to comply with QMS requirements.

Recruitment and Onboarding:

• Coordinate the full recruitment cycle, including job postings, candidate communication, interview scheduling, and prepare job offer.
• Assist in conducting new employee orientations and onboarding processes.

Training and Development Management:

• Oversee the entire training process, including needs assessment, planning, and execution.
• Manage HRD Corp related activities, including grant applications, claims, and compliance.
• Conduct Training Needs Analysis (TNA) across the organization.
• Develop and maintain the company's training calendar.
• Coordinate internal and external training programs.
• Track and report on training effectiveness.
• Maintain accurate training records.

Administrative Management:

• Oversee office administration, including management of stationery, office equipment, maintenance, cleaning services, and refreshments.
• Monitor and manage renewals for maintenance contracts (fire extinguishers, pest control, GPS, etc.).
• Monitor and facilitate renewal of company certificates and licenses (MBPJ, MEF etc.)

Employee Relations:

• Assist in implementing HR policies and procedures.
• Support the organization of employee engagement activities and events.

Compliance and Reporting:

• Ensure compliance with labor laws and company policies in all HR processes.
• Assist in reviewing and updating HR policies and procedures, providing recommendations for improvements.
• Research industry best practices and legal requirements to contribute to policy development.

Support to HR & Admin Team:

• Provide high-level support to the HR & Admin Team in strategic HR initiatives.
• Assist in developing and implementing HR policies and procedures.
• Contribute to HR project and continuous improvement initiatives.

Cross-functional Collaboration:

• Serve as an HR business partner to one or more departments, gaining exposure to different areas of the business.
• Collaborate with other departments on initiatives that impact employee experience and organizational effectiveness.

Additional Responsibilities:

• Undertake ad-hoc tasks and projects related to Human Resources and administrative duties as required.
• Perform other tasks assigned by superiors from time to time.

What You Bring to the Table:

• Education: Degree in Human Resources or Business Studies.
• Experience: Minimum 2 years in HR, focusing on general HR.
• Contract duration: 1 year.
• Skills:
  • Proficient in HR systems and Microsoft Office.
  • Strong communication and interpersonal abilities.
  • Good understanding of Malaysia Labour Law (EA 1965) and Industrial Law (1967).
• Attributes:
  • Positive, self-motivated, and a fast learner.
  • Strong analytical and problem-solving skills.
  • Able to work independently under pressure.
  • Fluent in Bahasa Malaysia and English.
• Hours: Flexible working hours (Monday to Friday).

About us

MAKEEN ENERGY MALAYSIA SDN. BHD. is a leading provider of energy solutions in Malaysia. Our mission is to create a sustainable energy future by delivering innovative products and services to our clients. With a strong focus on safety, quality, and innovation, we have established a reputation as a trusted partner in the industry.

Apply now to join our team and be a part of our exciting journey!