HR & Admin Executive

We are looking for a dynamic and experienced HR & Admin Executive to oversee the HR and administrative functions within the company. This role is pivotal in managing and supporting the company’s human resources and administrative processes, ensuring that both internal and external operations run smoothly. The HR & Admin Executive will collaborate closely with Group HR to develop, implement, and maintain HR and office administration strategies that align with company goals and objectives.

Your job functions and responsibilities shall include but are not limited to the following:

Payroll Management:

Manage and ensure accurate and timely payroll processing.

Address and resolve any payroll-related issues.

Ensure compliance with all payroll-related regulations and laws.

Organize and maintain proper office filing and records system, P-file, and other HR & Admin related documents.

HR Reporting and Analysis:

Assist in preparing and analyzing company-wide HR reports and metrics.

Performance Management:

Assist Group HR & Admin Manager on the performance management process, including goal setting, performance reviews, and feedback.

Company License:

Manage company licenses, such as CIDB, MOF, SPAN, MCMC, Suruhanjaya Tenaga, to ensure compliance and validity.

Compensation and Benefits:

Assist Group HR & Admin Manager in managing the company’s compensation and benefits programs.

Administer employee benefits programs, including health insurance and staff welfare.

Employee Relations:

Foster positive employee relations and address employee concerns.

Provide guidance and support to managers and employees on HR-related matters.

Handle disciplinary issues and conduct domestic inquiries.

Conduct investigations and resolve workplace conflicts and grievances.

Recruitment:

Manage end-to-end recruitment processes including screening the resumes, conducting the interviews, and coordinating with hiring managers.

Ensure a smooth and efficient recruitment process to attract top talent.

Administrative Support:

Manage office facilities, supplies, and logistics to ensure efficient day-to-day operations.

Oversee office maintenance and ensure a safe and conducive working environment.

Support senior management in handling operational issues and providing general administrative assistance.

Requirements:

Minimum 2-3 years of progressive HR experience.

Proven experience in payroll management, talent acquisition, employee relations, performance management, and HR operations.

Preferable someone who has experience in the IT industry.

Strong knowledge of HR principles, practices, and employment laws.

Excellent interpersonal and communication skills.

Strong analytical and problem-solving abilities.

Ability to handle confidential information with discretion.

Exceptional organizational and multitasking skills.

Attention to detail and accuracy.

Adaptability and flexibility.

Strong understanding of Malaysian labor laws and HR best practices.

Experience with HR software and HRIS (e.g., BrioHR or similar systems) is an added advantage.

Proficient in Microsoft Office Suite (Excel, PowerPoint, Word).

How do your skills match this job?

Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Executive?
• How many years of recruitment experience do you have?
• How many years of payroll experience do you have?
• How many years' experience do you have in Human Resources (HR)?