HR Admin Executive

Job Responsibilities

1. Manage end-to-end recruitment, including job postings, screening, interviews, and selection.
2. Manage employee onboarding, orientation, confirmation, transfer and resignation or exit interview process.
3. Source and manage the recruitment platforms such as Jobstreet, Company’s Linkedin and etc.
4. Work closely with department heads to understand hiring needs and implement talent acquisition strategies to attract top talent.

Employee Relations & Engagement

1. Act as a key point of contact for employee queries, grievances, and conflict resolution.
2. Promote a positive work environment through employee engagement initiatives.
3. Ensuring all disciplinary matters are processed timely according to the company disciplinary procedures.
4. Work with HR & Admin team to organize corporate events such as team bonding activities, family day, company's dinner, festival event and etc.

Policy Management and HR Compliance

1. Ensure adherence to local labor laws, employment regulations, and industry best practices.
2. Develop, update, and enforce HR policies, employee handbooks, and code of conduct.
3. Handle legal documentation, employment contracts, and HR-related statutory requirements.
4. Prepare and submit documentation for labor disputes, negotiations, and regulatory requirements.
5. Manage grievances, disciplinary actions, and termination processes in a fair manner.
6. Conduct internal audits to ensure HR compliance and avoid legal risks.

Performance Management & Employee Development

1. Manage quarterly and yearly company compensation and performance appraisal processes.
2. Provide guidance to managers and employees on performance reviews and career development.
3. Monitor company’s HRDF portal and end-to-end external training organization.
4. Identify skill gaps and recommend training programs for employee growth.

Compensation & Benefits Management

1. Assist HR manager on monthly payroll preparation and calculation.
2. Administer employee benefits such as employee insurance, incentives and any benefits plan.
3. Assist in developing rewards and recognition programs to boost employee motivation.
4. Review and optimize compensation policies based on employee feedback and market trends.
5. Address employee concerns regarding compensation, benefits, and incentives.

HR Operations Support

1. Provide immediate response to all general inquiries regarding HR practices, policies, employment laws, and etc.
2. Oversee and support day-to-day HR operations, ensuring consistency in HR practices.
3. Review and monitor employee’s leave application, attendance tracking and balance leave entitlement.
4. Review and monitor employee’s business trip application and expenses claim.
5. Maintain company records, employee files, and confidential documents.
6. Liaise with government authorities such as LHDN, Immigration Office and etc for related issues.

Administration Support

1. Oversee daily office operations and ensure smooth workflow.
2. Plan, purchase and manage office supplies, equipment, and inventory management.
3. Coordinate office security, cleanliness, and facility maintenance.
4. Ensure timely payment to cleaning, plant rental and etc vendor.
5. Ensure timely renewal of company licenses.
6. Assist in organizing employee engagement activities and welfare programs.

Requirements:

1. Candidate must possess at least Degree in Human Resources, Business Administration or equivalent.
2. Required language(s): Bahasa Malaysia, Chinese, English.
3. At least 3 year(s) of working experience in the related field is required for this position.
4. Preferably with working experience in automotive industry.
5. Multi-tasking, meticulous, think out of box, have a sense of urgency and able to meet deadlines.
6. Familiar with solid knowledge with Malaysian Employment Act, labor laws, statutory requirements and other relevant regulations.
7. Excellent oral and written communication & negotiation skills.
8. Intermediate or advanced Microsoft Office skills.
9. Applicants must be willing to work in Kuala Lumpur.
10. Full-time position.