HR Admin Assistant Manager

About the job HR Admin Assistant Manager

Company Background

We are representing one of our clients who is a financial service company venturing into the fitness industry in Malaysia. As part of their expansion plan, they are seeking a dynamic HR and Admin Assistant Manager to lead their Human Resources department.

This is an Individual Contributor role

The ideal candidate will have extensive experience in all aspects of HR management and will be responsible for developing and implementing HR strategies and initiatives aligned with our business goals. This role requires a proactive and innovative individual who can thrive in a fast-paced environment.

Responsibilities

• HR Strategy and Planning: Develop and implement HR strategies aligned with business goals, overseeing recruitment, onboarding, training, performance management, compensation, benefits, and employee relations. Stay updated on labor laws and regulations to ensure compliance with employment standards.
• Payroll Processing (20 headcounts - XERO): Responsible for processing the payroll of all employees, which includes calculating wages, processing employee payments, and preparing tax returns. Manage leave records, overtime calculations, and part-timers' payroll.
• Staff Scheduling: Assist in roster adjustments to ensure compliance with operational minimum requirements.
• Recruitment and Onboarding: Manage an effective onboarding process and the end-to-end recruitment process, which includes phone screening, interview arrangements, reference checks, and pre-employment processes.
• Staff Benefits and Welfare Management: Manage panel clinic arrangements, medical claims follow-up, and maintain related records. Act as the key liaison with the insurance agent for all staff-related insurance matters, including Group Hospitalization & Surgical (GHS) and Personal Accident (PA). Update for new joiners and resignations and follow up on claims to ensure compliance with policy terms.
• Office Administrative Role: Assist in office facilities management, including monitoring Company assets, liaising with the cleaning company, and ordering office supplies (printing, stationery, pantry goods, etc.). Responsible for travel and accommodation arrangements, including comparing quotes for air tickets and hotel bookings. Act as the key liaison for other general insurance matters.
• Employee Relations and Engagement: Foster a positive work environment, promote employee engagement, address grievances, and support management on employee relations issues. Ensure the retention of high-quality employees.

Qualifications & Experience

• Bachelor's degree in Human Resources Management, Business Administration, or a related field.
• Minimum of 3-5 years' experience in senior or managerial HR roles.
• Strong knowledge of HR principles, practices, and employment laws.
• Proven ability to act as a change agent, demonstrating innovation, self-motivation, creativity, and analytical problem-solving skills.
• Ability to work in a fast-paced, dynamic environment and manage multiple priorities.
• Excellent communication skills, with proficiency in multiple languages.

Interested candidates may apply online or email an updated resume to mona@talentrecruit.com.my.

Only shortlisted candidates will be notified.