Head of Unit, Pre-Contract (Contract Management)

Head of Unit, Pre-Contract (Contract Management)

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• Lead and manage the pre-contract team, providing guidance, training, and support.
• Foster a culture of continuous improvement and professional development within the team.
• Evaluate team performance and implement strategies to improve efficiency and effectiveness.
• Lead the preparation and review of RFP/RFQ documents and processes, including clarification with contractors, consultants, suppliers, and other stakeholders.
• Able to source new vendors for better quality, payment terms, and price.
• Able to understand project demands and gather feedback for better improvement of procurement activities.
• Able to provide guidance and advisory for the pre-contract section and team to ensure the department’s results meet organizational needs at all times.
• Good knowledge in whole lifecycle project costing, from pre-contract to post-contract and tender.
• Possess good knowledge of estimation of budget, negotiation, award, contract administration, and closing of final accounts.
• Responsible for preliminary estimate, pre-tender estimate, cost analysis, and feasibility study for new projects.
• Ensure that all contract terms are clear, enforceable, and aligned with the company's objectives and risk management policies, including compliance with relevant laws, regulations, and industry standards.
• Ensure that all pre-contractual activities comply with government circulations and prevailing laws and regulations.
• Able to propose or develop standard contract templates and terms for recurring agreements to streamline the contract management process and actively involve in improving the policies and procedures for efficiency.
• Manage all aspects of the contract.
• Responsible for clarifications, pre and post contract management, including preparation of final accounts.
• Ensure tendering processes are performed timely, conduct tender interviews/clarifications, evaluation of costs, including alternative products and methods of construction to achieve the most competitive price in compliance with limits of authority, policies, and procedures.
• Ensure timely appointment of vendors, including all operational work processes and documentation in compliance with the Company’s Quality Management System.
• Act as the primary point of contact for all pre-contractual matters.
• Maintain comprehensive records of all pre-contractual activities and decisions.
• Prepare regular reports on contract status, risks, and issues for senior management and present them for approval committees or prepare management paper approval.
• Ensure all RFQ/RFP/Tender documentation is accurate, complete, and securely stored.
• Contribute to the development of the company's strategic plans by providing insights on contract management practices.