Head of Project Management Office (PMO) (Penang Based)

Head of Project Management Office (PMO)

Employment Location: Penang
Salary Package: RM 25,000 (Negotiable)
Working Days: Mon – Fri
Working Time: 8:30am - 5:30pm

Principal Accountabilities:

Administrative and Records Management

• Manage and coordinate administrative tasks and records for the location required, including office facilities, correspondence, and the record repository.
• Establish governance for administrative and records management and ensure compliance.

Document Control Oversight

• Supervise the document control process, managed by the Document Control section of the Standards and Compliance Division.
• Monitor and ensure Consultants and Contractors comply with document control processes.

Project Coordination and Reporting

• Organize and manage project meetings, ensuring all required facilities are available.
• Collate and compile reports, maintaining a comprehensive project database.
• Prepare progress reports, highlighting issues for management attention.

Team Leadership and Project Delivery

• Lead the project management team to ensure on-time and within-budget project delivery.
• Provide management and leadership support for smooth project implementation.
• Offer guidance and advice to discipline leads on project progress and status.

Construction Oversight

• Oversee project management activities during construction for railway depot and station works, ensuring all installations follow the schedule.

Compliance and Approvals

• Develop approval matrices, plans, and strategies to facilitate project progress.
• Ensure timely applications for Certificates of Fitness or Certificates of Completion and Compliance for completed project.

Requirements:

Educational Background

• Bachelor's degree in Civil Engineering, Electrical Engineering, Mechanical Engineering, or a related field. Rail Transportation experience is highly preferred.

Professional Experience

• At least 15 years of experience in project control and progress monitoring for large-scale infrastructure or building projects.
• Proficient in P6 project management software.

Key Skills and Attributes

• Strong team player capable of performing tasks with minimal supervision.
• Excellent interpersonal and communication skills, with the ability to ask the right questions to gather detailed information.
• In-depth understanding of contracts and contract management.

Benefits:

Leave entitlement

• Annual leave - 24 days per annum
• Compassionate leave - 7 days per annum
• Sick leave - 24 days per annum
• Hospitalization leave - 60 days per annum
• Maternity leave - 98 days
• Paternity leave - 7 days

Medical coverage

• Outpatient (General practitioner) - employee, spouse, and children
• Inpatient (Admission, surgery, and specialist) - employee, spouse, and children.
• Dental (pay and claim with receipt) - employee, spouse, and children.
• Optional (pay and claim) - employee only.
• Maternity (up to 5 surviving children) - employee / spouse

Insurance coverage

• Group term life
• Group personal accident

Fixed allowances (Monthly)

• Car
• Toll
• Petrol
• Handphone

Others

• Purchase of new handphone - every 3 years
• Parking is provided at office premise.
• Professional membership fee (pay and claim)
• Annual car maintenance (pay and claim)

Nur Fadzli
Team Lead