General Clerk/Paralegal

Managing Renewal/Trademark Certificates & Official Notifications

• Organize and process certificates and official documents efficiently.
• Ensure all certificates and notifications are handled within deadlines.
• Liaise with the IP Office to follow up on pending certificates and resolve any issues.
• Respond to basic inquiries related to renewal and trademark documents.
• Ensure all outstanding matters are resolved before sending out certificates.
• Deliver renewal and trademark documents to clients and associates promptly and professionally.
• Maintain clear and proactive communication with all relevant parties.
• Keep reporting up to date and meet all deadlines.
• Upload and maintain accurate records of renewals, trademarks, and certificates in the system.
• Keep track of important deadlines and ensure timely reminders are in place.
• Update client details and any special instructions to ensure a seamless process.

What We’re Looking For:

• Diploma/Degree in any field (Fresh graduates are encouraged to apply!).
• Strong command of written and spoken English.

Bonus: Mandarin proficiency is a bonus!

• Proficient in Microsoft Outlook, Word, and Excel.
• Prior experience in Law/Legal Services is a plus but not required.

Key Traits for Success:

• Detail-oriented – You love getting things right and catching the little details.
• Organized & Reliable – You know how to prioritize and meet deadlines.
• Service-minded & Positive – You bring a great attitude to work every day!
• Independent & Adaptable – You take initiative and thrive in a team environment.

If you're looking for a dynamic role in intellectual property law, we’d love to hear from you!

How do your skills match this job?

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following languages are you fluent in?
• Which of the following types of qualifications do you have?
• How would you rate your English language skills?
• How many years' experience do you have as a General Clerk?
• Which of the following Microsoft Office products are you experienced with?
• How much notice are you required to give your current employer?
• How many years' experience do you have in intellectual property law?

Who are WE? Good question! We are a well-established Intellectual Property (IP) firm and a recognized leader in our field since 1999. In acknowledgement of our exceptional service to clients, we have been recognized as one of the top IP firms in Malaysia by Chambers & Partners, UK, and also voted consecutively as one of the best IP firms in Malaysia through surveys conducted by Managing Intellectual Property magazine, Asialaw and World IP Review. More details about our firm can be found at www.kass.asia.

We are looking for a dynamic and extraordinary individual who is not just looking for a job, but a company to grow and build a career with!

Perks and benefits: Medical, Overseas Office Trip, and Quarterly Events.