Front Office Team Leader

Job Description - Front Office Team Leader (HOT0B12R)

Job Number:

HOT0B12R

Work Locations:

Doubletree by Hilton Putrajaya, 2, Jalan P55, Presint 5, 62200 Putrajaya, Malaysia

A Front Office Team Leader supervises the Front Office Team (Guest Service Agents, Operators, and Bell Attendants) to ensure that our Guests receive an exceptional experience from check-in through check-out.

What will I be doing?

As a Front Office Team Leader, you are part of the Front Office Team which is the main connection between Guests, the Hotel, and the various hotel departments. You are responsible for performing the following tasks to the highest standards:

• Assign and instruct Guest Service Agents, Operators, and Bell Attendants in details of work.
• Manage front desk operations by completing a checklist of important daily tasks, determining room and rate availability, and making decisions that are in the best interest of the hotel.
• Assist Guest Service Agents, Operators, Reservation Agents, Bell Attendants, and other departments with any questions or requests.
• Resolve customer complaints by conducting a thorough investigation of the situation and coming up with the most effective resolution.
• Prepare and conduct daily pre-shift meetings, communicate effectively with all staff, and provide them with any information necessary to provide guest service in accordance with Hilton Standards.
• Perform other duties assigned by the Front Office Manager or Assistant Front Office Manager.
• Respond promptly to guest requests for a supervisor or manager.
• Ensure that a detailed handover is carried out between shifts including the volume of business, special guests, tasks to be clarified/completed, and any special events that are taking place.
• Ensure a high level of product knowledge of the hotel and the local area, and know what is happening in the hotel.
• Ensure our customers receive a fast, efficient, and friendly check-in and check-out.
• Ensure all customers’ queries or requests are handled in a polite, efficient manner, and a high level of customer service is consistently maintained.
• Preparation and coordination of group arrivals/departures.
• Ensure a good performance-oriented working environment within the department and motivate the staff.
• Participate regularly in training courses and put the skills learned there into practice.
• Receive payment by cash, credit cards, cheques, etc., and be able to post these in the computer correctly.
• Have detailed knowledge of the fire, safety, and evacuation procedures of the hotel.
• Have knowledge of all the equipment and installations on the Executive Floor, and be able to work there independently in conformity with the established standard and take over shifts if necessary.

What are we looking for?

A Front Office Team Leader serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact, and diplomacy to defuse anger, collect accurate information to resolve conflicts.
• Basic mathematical skills and considerable skill in the use and operation of a calculator to prepare complex mathematical calculations without error.
• Ability to listen effectively and comprehend the English language to understand and obtain instructions and information.
• Ability to see and hear in order to observe and detect signs of emergency situations.

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities, and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

Job:

Guest Services, Operations, and Front Office