FINANCE OFFICER (MANDARIN SPEAKER)

Location: The British International School of Kuala Lumpur

Job Purpose: The Finance Officer will be responsible for coordinating the school’s finance department responsibilities such as accounts receivable, bank reconciliation (AR), etc.

Reporting To: Head of Finance

Accounts Receivable

• Contribute to the operation and integrity of the departmental accounts receivable system and ensure account receivable functions are delivered effectively and efficiently.
• Prepare billings/invoices of fees on a timely basis.
• Assist to verify/reconcile the number of students billed against the admission report to ensure accuracy of billings.
• Ensure official receipts are processed within the agreed SOP.
• Follow up with parents on collection, including phone calls and emails to parents and monitoring payment clearance.
• Act as the parents' liaison for all queries relating to fees, including face-to-face interaction, phone calls, and answering emails.
• Ensure all receipts are monitored and reflected in the financial system on a timely basis.
• Assist to prepare daily collection reports and update on debt outstanding.
• Perform daily bank reconciliation.
• Process any refunds to parents, including processing of credit notes, ensuring approvals are obtained, and filing of documents.
• Conduct regular reviews of policies and procedures to identify issues or provide improvements to current procedures and systems, continually reviewing and updating the process of accounts receivable to ensure compliance with Auditor requirements and maximum efficiency.
• Assist with other projects/tasks as needed/assigned.
• Perform daily/monthly bank reconciliation.
• Match bank transactions in the accounting system.
• Inspect payments that have gone out but not taken up in the accounting system.
• Ensure receipts are cleared and followed up on.
• Reply to queries from the bank regarding payments from parents.

Month/Year End Close

• Ensure timely updates of credit notes and billings.
• Ensure appropriate record-keeping takes place.
• Ensure effective communication within the finance team on deadlines, etc.
• Regularly review policies and procedures.
• Assist to liaise with auditors.

Personal Development

• Take a proactive approach to personal development planning using company toolkits and procedures as appropriate.
• Take ownership for personal development and work with a supervisor to develop and implement a focused and straightforward Personal Development Plan.
• Request feedback from others in a timely fashion.
• Perform miscellaneous job-related duties as assigned or other duties as deemed necessary by Supervisor.

Qualifications

• Minimum Professional Certificate, Bachelor's Degree, or its equivalent.

Experience/Knowledge/Skills

• Minimum 1 year working experience in customer relations or credit control or in the hotel industry (front office).
• IT literate and able to use MS Office 365 applications proficiently.
• Knowledge in ERP system will be an added advantage.
• Excellent proficiency in communicating in English and Mandarin.
• Excellent time management skills and flexibility in dealing with multi-functional tasks.

Your application will include the following questions:

• Which of the following languages are you fluent in?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a financial officer?
• Do you have previous invoicing experience?
• Which of the following accounting tasks are you familiar with?

The British International School of Kuala Lumpur (BSKL) is one of the leading international schools in Kuala Lumpur offering contemporary British international education to students from Pre-Nursery through to Sixth Form.

The school has three visually arresting campuses - Lower, Junior, and Secondary - providing a range of excellent learning environments. BSKL has been graded as excellent in all areas of educational provision by the Independent Schools Inspectorate and is a member of Nord Anglia Education, offering numerous opportunities for professional growth.