Finance and Administration Manager

Qualification/experience:
• Possess a Degree in Finance/Accounting and/or a Professional Accounting Qualification (e.g. ACCA, CPA, CIMA, MIA).
• At least 10 years of working experience in a related field with 3 years managerial experience. Experience in manufacturing and investment sectors will be an advantage.
• Meticulous and ability to prioritise work under tight timelines with minimum supervision.
• Possess leadership qualities with good analytical and communication skills.
• Familiar with any accounting system (AutoCount will be an advantage).

Primary functions:

Finance and Accounting

➢ Preparation and reconciliation of monthly closing of the Holding Company accounts.

➢ Manage all financial affairs of the Companies assigned to and ensure that monthly closing of the Group accounts is completed timely.

➢ Ensure the efficiency and effective financial control system and reporting procedures are in place.

➢ Establish and enforce proper accounting policies and procedures with the emphasis on internal control in line with the Financial Reporting Standards.

➢ Lead, supervise and provide guidance to junior executives to ensure transactions are recorded correctly and accurately for timely closing of accounts.

➢ Review and check work done by the members of the department to ensure accuracy prior to submission to management review.

➢ Setting effective prices of goods and/or services for transactions between intercompany and affiliated organizations to avoid issues with transfer pricing while achieving the best financial outcome possible.

➢ Ensure the Account Department maintains a systematic filing of customers/suppliers' records, invoices & delivery orders, AR & AP statements, bank statements, payment vouchers, receipts, bank-in slips, claims, etc., for monthly closing of management accounts.

➢ Responsible for planning, conducting physical stock counts and performing stock reconciliation of finished goods, raw materials, and packaging materials.

➢ Responsible for management credit control, cashflows, account receivables, account payables, fixed assets, and inventories.

➢ Update payments for inter-companies, online banking and cheques records, maintain cashflow, bank accounts, perform bank reconciliations and liaise with banks.

➢ Monitor and keep track of raw material costings for the Company and maintain monthly reconciliation of inventory closing.

➢ Regularly review supplier's product contracts, pricing, and payment terms to fulfill the company sourcing requirements.

➢ Attend to the Group of companies' audits including audit queries and handling of all tax-related queries for timely year-end closing of the Group of companies' accounts.

➢ Liaison person with auditors, tax agents, IRB and customs and/or relevant authorities as required including new applications (i.e. GTS/SST, etc.) and all related matters.

➢ Proactively involve in identifying key issues and opportunities and make recommendations to management for financial decisions.

Administrative

➢ Oversee the general administration and ensure appropriate policies are in place for the overall smooth running of the internal administration and its cost-effectiveness.

➢ Liaise with lawyers for legal matters and ensure external contracts i.e. tenancy agreements, supply contracts are appropriately managed.

➢ Liaise with the Company Secretary for all secretarial related matters.

➢ Ensure the Companies fixed assets and stock inventory are insured adequately and Group PA, Group Medical Insurance is reviewed periodically and kept abreast on new plans.

➢ Preparation of employee payrolls when necessary and ensure timely submission of statutory contributions and payments to the government agencies, i.e. EPF, SOCSO, EIS, IRB and preparation of Form E and EA forms.

➢ Perform duties related to finance and administrative support that may be assigned from time to time.

➢ Oversee the Sales Administration Department, Purchasing Department, Human Resource Department, third-party warehouse daily operations, and also Group of companies' daily operations matters/issues.

Summary of role requirements:

• Looking for candidates available to work:
  • Monday: Morning
  • Tuesday: Morning
  • Wednesday: Morning
  • Thursday: Morning
  • Friday: Morning
  • Saturday: Morning
  • Sunday: Morning
• More than 4 years of relevant work experience required for this role.
• Working rights required for this role.
• Expected start date for role: 15 January 2025.