Facility Manager

Short Intro and About the Job

The Facility Manager is a replacement role responsible for managing the day-to-day operations of office administration, facility management, and centralized secretary services for the Directors. This role requires an individual who is organized, proactive, and skilled at multitasking in administrative support, facility oversight, and assisting executives with daily tasks. Responsibilities also include optimizing office administration processes and addressing related needs and issues.

MAIN RESPONSIBILITIES

Office Administration & Facility Management

• Responsible for SDC-KL administrative matters and ensuring conducive working environment.
• Maintaining office policies & procedures, updating as necessary to optimize workflow and productivity.
• As the focal contact point with facility management vendor, contractors and building management to address facility related issues promptly and efficiently.
• Responsible for office supplies, equipment maintenance and procurement & sourcing activities.
• Manage facility & office administration budget & expenses, seeking cost-effective solutions without compromising quality.
• Championing the reinforcement of safety & health (WISE2).
• Supervise administrative staff, delegating tasks and ensuring completion with accuracy and efficiency.
• Manage logistical support for business trips, e.g., hotel, appointments, conferences, and travel reservations.
• Perform any additional tasks/job functions as deemed fit by the Line Manager.

Procurement / PO / Vendor Management

• Responsible for ASDC Purchase Requisition generation, vendor registration and goods receive / delivery order notes.
• Manage overall contract performance and ensure adherence to service level agreements by vendors.

Centrally Managed Secretary Services

• Provide comprehensive support to Directors including calendar management, meeting coordination, and travel arrangements.
• Handle confidential information with discretion and professionalism. Maintain confidentiality regarding organizational matters, personal issues, and sensitive information.
• Act as a liaison between the Directors and internal/external stakeholders ensuring clear communication and follow-up on action items.

About You

Requirement:

• At least Diploma or Degree in Business Administration / Management, or a related field.
• Experience: at least 7 years in administrative and facility management support experience with exposure to secretary support.
• Dedicated, innovative, resourceful, team player and able to work under pressure.
• Foster an efficient, innovative and team-oriented work environment.
• Excellent command of both oral and written English. Proficiency in Mandarin is an added advantage.
• Proficiency in Microsoft Office, especially with MS Excel & PowerPoint.
• Strong organization skills.
• Strong knowledge of office administration processes and workflow.
• Business partnering and service-oriented mindset.
• Human acumen & interpersonal skills.
• Attention to detail and problem solving.

About Us, We Offer and What's Next

Danone Asia & Service Delivery Centre-Kuala Lumpur is an organization that delivers unparalleled service experiences across China, North Asia & Oceania (CNAO) and India-South East Asia (ISEA) geographies with the mission to be the BEST IN CLASS by enhancing the experience at every touchpoint, driven by our dedication to quality and innovation to our valued Danoners, customers, and suppliers. We believe in simplification and the power of automation by eliminating the unnecessary and focusing on the essentials, minimizing manual interventions for easier management. Our journey towards excellence is fueled by continuous improvement in leveraging the advancement of technology and data as we constantly refine our processes. We embrace diversity in our organization. This means giving full and fair consideration to all applicants without attention to race, color, religion, sex, sexual orientation, gender identity, national origin or disability status. Join the winning team, thrive with us! Hit the 'Apply' button and create your profile in the recruitment system by uploading a CV. We will get acquainted with your experience and then we will arrange the selected candidates for an interview.