Facilities Coordinator

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Description - Facilities Coordinator

Facilities Executive duties and responsibilities include overseeing cleaning, landscape, pest control, waste disposal, handyman, events management and working closely with the client.

The role will oversee the facility’s day-to-day operations and ensure that all administrative functions, soft services issues and facility services are covered, including continuous improvement in the operational process. Also, part of the role’s mandate is to monitor the facilities infrastructure, vendor performance and processes comply with standards. Report to the Facilities Manager.

Responsibilities:

Operations:

• Oversee in-house maintenance team for all daily maintenance issues and conduct daily inspections to ensure quality standards are being maintained.
• Monitor submission of service partners’ daily inspection and periodic service reports.
• Oversee the planning and executing of the waste, pest control, cleaning and landscaping.
• Review service partners’ deployment and duties to optimal use of manpower.
• Regular inspection for conformance to service standards and expectations of cleanliness, waste management etc.
• Identify, collate and report any building defects.
• Monitor the service partners’ schedule and ensure that they carry out their duties accordingly.
• Coordinate with the vendors for their planned training program for cleaners, landscapers and pest control.
• Coordinate and support events from set up requirements to logistical support including AV set-up, liaise with onsite support team on layout etc.
• Facilities coordinator acts as per permit holder.
• Other ad-hoc duties as assigned.

Requirements:

• Fit to work at Terminal environment where required to pass the Fitness to work assessment.
• Minimum Diploma in Electrical or Mechanical Engineering, Facilities Management, or an equivalent field of study required.
• Able to handle large numbers of outsourced workers.
• Customer-oriented.
• Excellent time management skills and ability to multi-task and prioritize work.
• Able to work under pressure and meet tight deadlines.
• A positive attitude and a good team-player with good interpersonal and supervisory skills.
• Willing to work beyond scheduled working hours in response to site operational needs.

Location: On-site – Selangor, Malaysia