Executive/ Senior Executive Order Management

Executive/ Senior Executive Order Management

Job Description
A new opportunity has arisen for a skilled Executive/ Senior Executive Order Management to oversee and bring expertise to our team.

Rolls-Royce Power Systems is headquartered in Friedrichshafen in southern Germany and employs around 9,000 people. The product portfolio includes mtu-brand high-speed engines and propulsion systems for ships, power generation, heavy land, rail and defence vehicles, and for the oil and gas industry.

At Rolls-Royce, we look beyond tomorrow. We continually pioneer integrated power and propulsion solutions to deliver cleaner, safer and more competitive power.

Key Accountabilities:

1. Manage the order with internal departments (sales, sales engineering, finance, aftersales, logistics), factories, suppliers, and contractors till contract fulfilment, limited to supporting back end non-technical work requirements.
2. Create shared folder order file in L drive once Sales has handed over new sales order complete with SOF.
3. Create engine PO to factory in SAP (MS5).
4. Execute orders in line with contractual agreements, adhering to the scope of deliveries, delivery dates, and costs.
5. Liaise with finance for issuance of downpayment/stage payment, Bank Guarantee/Performance Guarantee depending on the contract agreed payment terms.
6. Create batch no, engine/genset serial no in SAP to facilitate goods receipt (GR) for engines coming into Singapore/Malaysia warehouse and liaise with warehouse for physical goods receipt.
7. Support coordination on goods movements and perform Goods Receipt of 3rd party PO upon goods delivered.
8. Chase for secured payment prior to delivery (TT, LC, etc); Sales to assist where requested in case of delay from customer.
9. Chase and issue shipping instructions.
10. Liaise with customer on shipment.
11. Liaise with factory or vendor for dispatch/shipment of parts, goods, or equipment.
12. Coordinate transportation providers to ensure prompt and proper movement of shipments.
13. Draft, fill, prepare and ensure that all shipment or delivery documentation is accurate.
14. Review purchase orders and shipping documents to ensure accuracy.
15. Verify delivery notes that all accessories are in order.
16. Verify all invoices from factories, vendors, and forwarders.
17. Liaise with forwarder on shipment/vessel booking/bill of lading.
18. Sort accessories and follow up with factories on any discrepancies.
19. Liaise with application/sales engineering for any specific technical protocols/certificates.
20. Supervise and ensure dispatch on schedule.
21. Generate packing list in SAP (for local delivery).
22. Process commercial conditions and incoterms and follow up on LC amendments.
23. Prepare LC documentation and provide to Finance for LC submission.
24. Manage, process and document post-delivery claims for short-shipped/missing parts with customer.
25. Manage registration with government bodies or agencies as required.
26. Manage company level documentation, server folder, and ensure compliance with statutory and regulatory requirements.
27. Assist in the management of office operations including ordering supplies and managing vendors for admin services.
28. Special Assignment from time to time.

Qualifications and Skills:

1. University studies in Business Administration or equivalent.
2. Experience in order execution of engineered solution business, min. 1 year.
3. Experience in the diesel engine/generator industry or backup power in data center would be an added advantage.
4. Good team player with excellent written and verbal communication skills.
5. Understand Asian cultural differences and business practices and can resolve conflicts effectively.
6. Able to manage high stress situations and be accountable for order management topics.
7. Able to multi-task and manage topics simultaneously.
8. Always up to date with the progress of the project.
9. Willingness to travel.
10. Proficient in English and Malay language both written and spoken.
11. Proficient in SAP, Word, Excel, PowerPoint.
12. Detail oriented and adhere to professionalism.

We offer excellent opportunities to develop, along with a competitive salary and exceptional benefits.

Pioneer optimum performance
Join us and you'll develop your skills and expertise to the very highest levels, working in an international environment for a company known the world over for brilliance and innovation.

Our People are our Power
We are an equal opportunities employer. We're committed to developing a diverse workforce and an inclusive working environment.

Rolls-Royce follows a merit-based employee recruitment process and does not charge/accept any payment/security deposit from candidates during the recruitment process.

Please refer to the Career section on the Rolls-Royce website to verify employment offers or vacancies.

Rolls-Royce reserves the right to take legal action against any individuals or agencies acting on behalf of Rolls-Royce without authorisation.

Job Category: Customer Account Management

Posting Date: 29 Nov 2024; 00:11